Boxes drawn over names
The text underneath can be copied.
BoldBellowsAI document redaction and PII detection for teams who hide names one by one before sharing a file
AI document redaction and PII detection that finds sensitive details, masks them by your rules and has a person check before sharing
PII detection finds names, ID numbers, contact details and similar items in a document, and configured rules decide what is masked, so the redacted copy is checked before it is shared and the original stays protected. BoldBellows lists the documents you share outside, the kinds of personal and sensitive data they may hold and who decides what must be masked, before a single file is scanned, finds names, ID numbers, contact details and other listed items, masks them according to your rules, shows a reviewer the redacted copy beside the original and keeps the original protected, then builds AI document redaction and PII detection document by document: files are collected into a protected folder, a detector finds the listed entity types such as names, addresses, phone numbers, emails, account numbers and ID numbers, your rules decide which are masked for which recipient, the masking removes the text from the file itself and not just covers it, a reviewer sees the redacted copy beside the original with each masked item marked, approved copies go to a sharing folder, and the original stays where only authorized people can reach it. Custom AI document redaction and PII detection can add scanned documents and batch runs.
View Pricing
One-off setup from $1,200
No monthly subscription
- AI redaction and PII detection
- Masked by your rules
- Reviewer checks before sharing
- Entity types you choose names, IDs, contact details
- Rules by recipient different masks for different people
- Text removed, not covered masking is real
- Reviewer sign-off before anything is shared
- Fixed scope What is built, tested and handed over is agreed before work begins
- One fixed price from $1,200, paid once, and the PDF handover stays with your admins
Chapter 01 the black-marker problem
A black box drawn over a name in a PDF editor often leaves the name in the file underneath
A request arrives to share records with a third party, and someone is asked to hide the personal details. They draw boxes over the names in a PDF editor, though the text underneath can still be selected and copied. They miss a phone number on page nine. Different people redact differently, so nobody can say what the policy is. When a batch of two hundred files needs the same treatment, the job takes a week. A single missed item can mean a serious problem, which makes everyone slow and nervous.
The reviewer found three items we would have missed, and the same rules applied to all two hundred files.
A phone number missed on page nine
Nobody saw it.
Different people redact differently
No consistent policy.
Before
After
Before
- Anything the trigger matches is sent on
- Redaction is done by hand with tools that leave text behind
- Policies are applied differently by each person
After
- A repeat finds its redacted document through the document, the detected items and the masking applied
- Detection finds the items, rules decide the masks and text is removed for real
- A reviewer checks every redacted copy, and the original stays protected
Chapter 02 How it works
How a document becomes a shareable copy with a protected original
Nothing is written until the change is judged and the redacted document has been looked for.
Admit only what counts
Each AI Team event is verified and logged; anything outside the agreed scope is set aside with a reason.
Detect, apply rules, mask
Sensitive items are detected, your rules decide the masks, and the text is removed from the file.
Review, release, protect
A reviewer checks the redacted copy, approved copies are released, and the original stays protected.
The reasons behind the AI Team AI design
- Detection finds, rules decide: PII detection finds names, ID numbers, contact details and similar items in a document, and configured rules decide what is masked, so the redacted copy is checked before it is shared and the original stays protected.
- Masking must remove the text: Because covering text with a box often leaves it in the file, the build removes the underlying text so the shared copy cannot reveal what it hides.
- Retry rules: Retries are preceded by a check of AI Redaction and PII Detection using the document, the detected items and the masking applied, so repeating a request cannot repeat its effect.
Chapter 03 What ships in the build
How redaction works: detect, mask and review
Launch is the front door. Route is the workshop. Govern is the inspection that keeps the route honest.
Event qualifier
Reads the AI Team record and confirms it satisfies the trigger before AI Redaction and PII Detection is touched.
Stable identity ledger
Logs the prompt version, the structured output and the decision against the AI Team object they belong to.
Mapping contract
Holds the agreed AI Team-to-AI Redaction and PII Detection field map as a versioned contract, not a habit.
Protected intake
Collects files into a folder only authorized people can reach.
Entity detection
Finds names, addresses, contact details and ID and account numbers.
Masking rules
Decide what is masked for each recipient and removes the underlying text.
Reviewer check
Shows the redacted copy beside the original with every masked item marked.
Release and audit
Moves approved copies to a sharing folder and logs who approved them.
Escalation list
Shows which exceptions are getting old and who has to act on them.
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Chapter 04 Who this fits
Made for finance teams that then prepare documents for sharing by finding and masking personal data automatically, with a person checking the redacted copy before it leaves
Redaction is a matter of care and consistency, and software that finds every item the same way each time helps people achieve both.
Records manager
"Redact consistently."
Rules apply to every file.
Privacy officer
"Reduce the risk of a miss."
A reviewer signs off.
Legal assistant
"Prepare disclosures."
Batches take hours.
HR manager
"Share files safely."
Personal details are masked.
IT administrator
"Protect originals."
They stay in a protected folder.
Owner
"Respond to requests faster."
The week-long job shrinks.
Chapter 05 The options
How AI Team gets into AI Redaction and PII Detection: someone with a black marker, or a PDF editor, hiding names one by one, a connector, or PII detection, rule-based masking, reviewer sign-off and a protected original
Each can draw a box. Only one finds every item, removes the text and asks a person to check.
| Question | Black boxes | Missed items | Our redaction route |
|---|---|---|---|
| What starts the work | A team member checks AI Team | Any event the zap listens to | A failed request that matches your trigger definition |
| How identity is decided | Searched by name or address | Whatever field is mapped first | Boxes over names and missed items |
| What reaches AI Redaction and PII Detection | The parts someone thought of | Fields forwarded unchecked | Detection, real masking and sign-off |
| After an uncertain result | It waits until somebody notices | Stops with an error email | Reads AI Redaction and PII Detection by the document, the detected items and the masking applied before any rewrite |
An old change turns up late
A delayed AI Team event is compared with what AI Redaction and PII Detection already holds and is set aside if it would undo something newer.
A phone number appears in a footer on every page of a long document
The detector finds it on each page, masks all occurrences by rule, and the reviewer sees the footer item marked on every page. The document, the detected items and the masking applied turns the question into a lookup, and the answer is one of four: nothing, right, wrong or unclear. Everything else is an update, a no-op or a case for a person.
Before fields or branches are discussed, the document, the detected items and the masking applied is fixed, because every later decision reads from it.
Interlude Cost is shaped by documents, detected items and masks
Pricing for redaction: types and volume
Each choice below changes the scope, the price and the delivery range. The AI Team AI route starts at $1,200.
View Pricing
One setup fee · Range shown first
Pricing
Build your AI Team AI Redaction and PII Detection price
Pick a package, answer three short questions about how AI Team data should reach AI Redaction and PII Detection, and your price and turnaround move as you choose.
Chapter 06 The process
Six steps from hand redaction to a checked pipeline
Six stages, one owner on your side, and a written output at the end of each.
-
About 30 minutes
Define what must be masked
We list the entity types, recipients and the rules for each, and where originals are stored.
-
Access review
Approve access
Scoped AI Team access, an approved model connection and an agreed approval path come first.
-
Most of the project
Agree review and release
Who reviews, who approves release and where shared copies go are written down and signed off.
-
Before you review
Try to make it fail
Every failure we can think of is tried against a test AI Redaction and PII Detection, and the ones that matter become written repair steps.
-
Handover day
Launch with notes
Go-live begins at an agreed checkpoint, and a PDF then explains each rule and safeguard.
-
About 30 minutes
Thirty-day look-back
A review at the end of the first month covers volume, exceptions, retries and anything that drifted.
Chapter 07 Turnaround
The clock, package by package
The count starts once the protected folder and typical files are available.
Launch
6 to 10 business days
Route
10 to 16 business days
Govern
16 to 24 business days
Chapter 08 Getting started
Inputs we need from you
Someone with authority over AI Team to grant read access
A protected folder for originals, a spread of typical files and the rules for each recipient
AI Team credentials we can use for the agreed resources and events
The trigger you want: what must happen in AI Team before anything is sent
A decision on which AI Team values must never reach AI Redaction and PII Detection
Confirmation of which environment is production
Chapter 09 Trust
Your data stays in its place, except what the map allows
The AI Team data in scope is minimized before the model sees it, and its output is a proposal, never a command.
Your tools stay as they are
We work with the supported connection points of AI Team and AI Redaction and PII Detection and leave the products exactly as you run them today.
Scoped, revocable access
The route asks for read rights where it only needs to read.
Less data, less exposure
Each field sent to AI Redaction and PII Detection has a stated purpose. Sensitive values are excluded or masked before anything is written.
Look, compare, then act
An unclear write is settled by finding the redacted document and comparing it with the intended values, not by sending again.
Minimal logging
Diagnostics record status codes and checkpoints, nothing sensitive.
Full handover
At the end you receive the full documentation and can run the route without us.
"Redaction is about care, and the build adds a second pair of eyes that never gets tired, with a person still making the final decision."
Steven GrratFounder, BoldBellows
Chapter 10 In their words
What BoldBellows clients say
Verified reviews from business owners who use BoldBellows automations every day, from marketing and data to support and operations.
AI Workflow Automation for Agencies
Running a digital agency with many clients was overwhelming. BoldBellows built one automation dashboard that tracks tasks, sends updates and creates client reports automatically.
Clients love the transparency and we love the time we get back. Productivity is up, and project delays have dropped to almost zero.
AI Customer Journey Automation
We wanted a smoother path from first contact to purchase. BoldBellows built an AI system that guides each customer there automatically.
It sends personalized messages, recommends products and follows up at just the right moment. Customer retention has improved dramatically.
AI Document & Contract Automation
Onboarding was slow because we wrote every contract by hand. BoldBellows automated the lot: contracts, welcome emails and client setup.
What took 48 hours now takes under 10 minutes, and clients regularly tell us how professional it feels.
AI Social Comment & DM Automation
We get thousands of comments and messages every week. BoldBellows built an AI system that replies instantly, filters spam and surfaces the important ones.
Engagement is up and our page looks active around the clock. It’s like having a full social media team that never stops.
AI CRM Automation
Our CRM was barely used because updating it by hand was tedious. BoldBellows automated data entry, tagging, segmentation and follow-ups.
Now the CRM is always up to date and our campaigns are far more accurate. It improved our whole sales pipeline.
AI Voice Assistant
BoldBellows built a custom AI voice assistant for our customer hotline. It answers questions, books appointments and handles simple requests.
Customers love how fast it is, and our call-centre workload dropped dramatically. One of the smartest upgrades we’ve made.
AI Automation Partner
BoldBellows is hands-down the best AI automation partner we’ve worked with. Their systems are fast, reliable and built around how our business actually works.
Every automation they’ve delivered, from customer service to content, runs flawlessly. We’ve saved time, cut costs and grown faster than we expected.
AI Chatbot & Customer Support
BoldBellows built an AI support chatbot for our online boutique, and it has changed how we run the business. We used to have two full-time staff answering the same questions all day. Now the AI handles order tracking, product recommendations and even refund requests on its own.
What surprised me most is how natural it sounds. Customers compliment the ‘agent’ without realizing it’s AI. Our support workload dropped by 75% and customer satisfaction went up dramatically.
AI Content & Social Media Automation
Our marketing agency couldn’t keep up with content. BoldBellows set up an AI content engine that writes blog posts and captions and even designs our social media creatives.
It spots trends and suggests topics for us, so we stay ahead of competitors. We now produce three times the content with the same team, and engagement has soared. They didn’t just automate our workflow, they lifted our whole brand.
AI Lead Qualification & Sales Automation
Our sales team wasted hours chasing cold leads. BoldBellows built an AI lead-scoring system that reads behavior, email engagement and buying signals.
It filters out weak leads and sends personalized follow-ups automatically, so our team only talks to people who are ready to buy. Conversions rose 40% in the first month. It paid for itself straight away.
AI Video & Voice Automation
We publish product videos every week, and BoldBellows introduced us to AI video automation. The system writes the script, voices it and produces the finished video in minutes.
The quality is remarkable: professional voiceovers, clean visuals and smooth editing. Production time went from three days to under 30 minutes, and we scaled our video marketing without adding cost.
AI Email & Smart Inbox Management
Our inbox used to be chaos. BoldBellows built an AI email system that sorts messages, drafts replies and flags anything urgent.
It learns how we write and gets better every week. We reply faster and no longer miss important messages. It feels like having a personal assistant working around the clock.
AI Booking & Scheduling Automation
Our coaching business needed a better way to schedule. BoldBellows automated all of it: bookings, reminders, cancellations and follow-ups.
No-shows fell by 60% and clients enjoy how smooth it is. It feels personal, not robotic. One of the best upgrades we’ve made.
AI Translation & Localisation
When we expanded abroad we needed fast, accurate translations. BoldBellows built an AI translation system that turns our content into several languages instantly.
The translations read naturally and suit each culture. We now serve customers in five new countries without hiring translators. BoldBellows helped us go global.
AI HR & Recruitment Automation
Our HR team was drowning in applications. BoldBellows automated screening, skills-based filtering and interview scheduling.
It saves us hours every week and means we only interview qualified people. Hiring is now faster, better organized and more professional.
AI Accounting & Invoice Automation
BoldBellows automated our whole invoicing process: creating invoices, sending reminders and tracking payments.
Late payments dropped sharply, and our accounting team finally has time for strategy instead of repetitive admin. Worth every penny.
AI Data Entry & Reporting Automation
We used to spend hours collecting data and building weekly reports by hand. BoldBellows automated all of it.
The reports are clean, visual and easy to read, and our managers rely on them for quick decisions. Human error is gone and our numbers are more accurate across the board.
AI E-commerce Listings Automation
BoldBellows automated our product listings. The AI writes descriptions, organizes photos and publishes listings across several marketplaces.
It even answers customer questions instantly. Our store looks more professional and sales have noticeably increased.
Chapter 11 Questions
Redaction: what records and privacy teams ask
If you are weighing this up, these are the points that usually matter.
Is a prompt in an AI Team automation the same thing?
A simple connector can give you documents that can be shared without exposing what they shouldn't. It will not find every sensitive item, mask it by rule and check before sharing. These are the parts the build adds.
Is the text really removed?
Yes. The underlying text is removed from the file, not just covered with a box.
Does a person check the result?
Always. A reviewer approves each redacted copy before it is released.
What does it detect?
Names, addresses, phone numbers, emails, account and ID numbers, and other types you list.
Can it handle scanned files?
Yes, with OCR, and uncertain areas are flagged for the reviewer.
Where is the original kept?
In a protected folder that only authorized people can reach.
What drives the price of redaction?
Entity types, volumes and the review steps you want set one price you can accept in writing.
Is there a written list of what leaves AI Team?
Entity types, masking rules and reviewers are agreed in advance, and no file is scanned until you sign.
Can we add our own checks before an action?
Yes. Different AI Team boards, spaces or teams can have different rules, and the price starts at $1,200.
What if the prompt needs changing?
Each external dependency is recorded. If one changes, the route refuses to guess and flags the record. Repair after the review period is a new, priced task.
Give your documents detection, real masking and a reviewer before they leave
Tell us which documents you share and who with; your written quote arrives before we scan a single file.
- From $1,200, paid once
- Text removed
- Reviewer sign-off
- No monthly fee from us