Addenda in the wrong inbox
The estimator priced from old drawings.
Bid desk routing for contractors who lose hours to loose files and late addenda
Construction bid and proposal automation that keeps the clock, the addenda and the packet together
A bid invitation sets a due date and the owner can issue addenda right up to it, so a bid with one missing acknowledgment can be set aside however good its price is. BoldBellows logs the bid invitation, the project and the due date before any work is assigned, hands each scope section to a named estimator, watches for addenda as they arrive and keeps the draft proposal in view, then builds the route around the rhythm of your estimating desk: an invitation arrives by email or through a bidding portal, the route opens a bid entry with the due date, splits the scope into sections for named estimators, flags any addendum that touches a section already priced, gathers subcontractor quotes against each trade, assembles the proposal packet from your own template and holds the final send until the estimator in charge approves it. Your estimator still sets every price; the route keeps the clock, the files and the checklist.
View Pricing
From $1,920, paid once. Bid due dates.
What you can verify in Construction bid and proposal
- Due dates tracked every bid on a clock
- Addenda matched to the sections they change
- Scopes owned one estimator per section
- Signed off first the lead estimator approves
- Clear recovery An unsure write has a written next step, not a guess
- One purchase, one result from $1,920, with design, build, tests and documentation in the same price
01 · the late-bid problem
A bid that misses one page is a bid that goes unread
Most estimating desks run on a shared drive, a few email threads and one person who knows which bids are due this week. An invitation arrives, someone downloads the plans, and the addenda that follow land in whichever inbox the portal happened to use. When the deadline is close, nobody is quite sure which sections are priced, which subcontractor quotes are still out, or whether the last addendum was ever read.
Scopes with no owner
Two people priced one trade, nobody the next.
Sub quotes still outstanding
The gap showed up the night before.
- The route writes first and asks questions later
- The bid is due tomorrow and nobody can say which sections are done
- An addendum sat unread while the price was finished
- Every bid can be traced back by the project, the bid package and the due date
- Every bid shows its clock, its owners and its open items
- Each addendum is matched to the sections it changes
02 · how it works
How an invitation becomes a packet that is ready to approve
The route reads, decides, searches and only then changes the bid tracker.
- 01
Start from the event
The route records who, what and when for the Construction event, then judges it against your rule.
- 02
Open, assign, watch
The route opens the bid, assigns the sections and watches for addenda and quotes.
- 03
Assemble, approve, send
The packet is assembled from your template, held for sign-off and the sent version is filed.
The Construction limits that influenced bid and proposal
Bids have deadlines and addenda
A bid invitation sets a submission deadline and the owner may issue addenda before it, so a bid can be rejected for a missing acknowledgment, which is why the route tracks due dates and every addendum against the bid.
Hold before sending
The final send waits for the named estimator, so a packet never leaves because a timer ran out.
Failure handling
A failed or unconfirmed write is recorded with its cause and verified in the bid tracker via the project, the bid package and the due date.
03 · what ships in the build
Inside the bid desk route: the parts that track, assign and assemble
What you choose is how far to go: Start gets one route live, Orchestrate adds the branching, Command adds continuous checking.
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Qualifying-event check
Verifies the job update is real, current and in scope before any write is planned.
StartStable identity ledger
Each Construction record sits beside the bid and proposal result it produced, which is how a duplicate delivery is spotted and set aside.
StartSensitive-value screen
Keeps private Construction values out of the bid tracker unless the map says they may cross.
StartBid intake sheet
Records the invitation, the owner and the due date.
OrchestrateAddendum watcher
Matches each addendum to the sections it changes.
OrchestrateScope assignment board
Gives every trade section one estimator.
OrchestrateSubcontractor quote tracker
Lists the quotes requested, received and missing.
CommandSent-version archive
Keeps the exact packet that went out.
CommandHold-and-review lane
Parks doubtful Construction events with their evidence until a person decides.
Command04 · who it's for
Right for landscape contractors who send bids out complete and on time, with every addendum acknowledged and every scope owned
Bid work is a race against a published deadline, and everyone in it needs the same current picture.
Lead estimator
"Know what is still open."
The board lists every unpriced section.
Estimator
"Price from current drawings."
Addenda point to my sections.
Owner or principal
"Stop losing bids to paperwork."
Each bid has a clock and an owner.
Project manager
"Hand off a clean award."
The sent packet is on file.
Subcontractor coordinator
"Chase quotes in one place."
The tracker shows who has answered.
Office manager
"Assemble packets faster."
The template fills itself.
You pay for bid invitations, addenda and proposals
Cost your bid desk route, one bid process at a time
No meeting is needed to price Construction bid and proposal. Start with Start at $1,920 and add only what you need.
View Pricing
- One setup fee
- Range shown first
- PDF handover included
05 · compare your options
Comparing a shared folder of bid documents and an estimator who remembers what is due, a connector and a bid desk route with section owners, addendum alerts and one proposal packet for the bid tracker
Each can store bid files. Only one watches the clock, matches addenda and holds the packet for approval.
| How a bid begins | Shared folders and memory | Portal alerts alone | Our bid desk route |
|---|---|---|---|
| What starts the work | A person decides case by case | Any change that matches the filter | A job update that clears the admission check |
| How identity is decided | By the title someone typed | Matching on the text as it arrives | Project, bid package and due date |
| What reaches the bid tracker | Screenshots and notes | The fields the template lists | A bid with owners, a clock and a packet for sign-off |
| After an uncertain result | Ask around and fix it by hand | Retries until it works or fails | Checks the bid tracker, records the outcome, then acts |
Delayed delivery, current state wins
If Construction delivers an event late, it is compared with the stored state and cannot move the bid backwards.
An addendum arrives an hour before the deadline
The route flags the affected sections at the top of the board, alerts the owners and marks the bid as needing a decision on whether to request more time. The route reads the bid tracker through the project, the bid package and the due date and labels the result before it touches anything. An existing bid is updated, never duplicated.
We agree the project, the bid package and the due date before anything else, since matching, replay and repair all use it.
Pricing
Build your Construction to Bid and Proposal price
Pick a package, answer three short questions about how Construction data should reach Bid and Proposal, and your price and turnaround move as you choose.
06 · process & getting started
Six steps from a loose bid folder to a bid desk with a clock
Six deliberate steps keep a small project from turning into a long one.
- Step 01
Read how bids are won today
We study a few recent bids to see where files arrive, who prices what and where the last hours were lost.
- Step 02
Approve access
The first task is to open a limited door into Construction and agree what links one record to another for bid and proposal.
- Step 03
Agree the bid rules
Section owners, reminder timing, quote requests and who approves a packet are written out and signed off first.
- Step 04
Test with bad data
Missing fields, odd characters, repeated events and revoked access are fed through a test the bid tracker on purpose.
- Step 05
Launch with notes
The last step is release: a defined start, a review window and a PDF you can keep.
- Step 06
Tune and hand over
Thresholds, branches and owners are adjusted after the first real runs, then the notes are finalized, in the Construction Bid and Proposal service.
07 · turnaround
How long the Bid and Proposal packages take
The estimate assumes Construction access is granted promptly; the days start when it is.
Start
6 to 10 business days
Orchestrate
10 to 16 business days
Command
16 to 24 business days
08 · before we start
What we ask of you
Authorization to reach the Construction objects in scope
A way to see incoming bid invitations, your proposal template and the list of estimators and trades you normally bid
Sign-off on which Construction resources the route may read
The business rule that decides when a job update becomes work in the bid tracker
Any compliance rules that apply to the Construction data
Anything the route should do differently at weekends or on holidays
09 · security and ownership
Fields on a short leash, products left exactly as they are
The build touches the Construction records that bid and proposal depends on, and it leaves every other record alone.
Built outside the products
The logic lives in the route, not inside Construction or the bid tracker, which means removing it later leaves both tools as they were.
Scoped, revocable access
Permissions are written down, minimal and reversible.
Fields on a need-to-know basis
Only the values in the approved map are written to the bid; the rest of the record stays where it began.
Safe to try again
Because the project, the bid package and the due date is stored with each bid, a retry can tell 'already there' from 'never arrived'.
Minimal logging
Evidence of a run is kept as references, not as copies of data.
Full handover
The PDF names each rule, credential and owner so your admins are never guessing.
10 · verified reviews
What BoldBellows clients say
Verified reviews from business owners who use BoldBellows automations every day, from marketing and sales to support and operations.
AI Workflow Automation for Agencies
Running a digital agency with many clients was overwhelming. BoldBellows built one automation dashboard that tracks tasks, sends updates and creates client reports automatically.
Clients love the transparency and we love the time we get back. Productivity is up, and project delays have dropped to almost zero.
AI Lead Qualification & Sales Automation
Our sales team wasted hours chasing cold leads. BoldBellows built an AI lead-scoring system that reads behavior, email engagement and buying signals.
It filters out weak leads and sends personalized follow-ups automatically, so our team only talks to people who are ready to buy. Conversions rose 40% in the first month. It paid for itself straight away.
AI Video & Voice Automation
We publish product videos every week, and BoldBellows introduced us to AI video automation. The system writes the script, voices it and produces the finished video in minutes.
The quality is remarkable: professional voiceovers, clean visuals and smooth editing. Production time went from three days to under 30 minutes, and we scaled our video marketing without adding cost.
AI Email & Smart Inbox Management
Our inbox used to be chaos. BoldBellows built an AI email system that sorts messages, drafts replies and flags anything urgent.
It learns how we write and gets better every week. We reply faster and no longer miss important messages. It feels like having a personal assistant working around the clock.
AI Booking & Scheduling Automation
Our coaching business needed a better way to schedule. BoldBellows automated all of it: bookings, reminders, cancellations and follow-ups.
No-shows fell by 60% and clients enjoy how smooth it is. It feels personal, not robotic. One of the best upgrades we’ve made.
AI Translation & Localisation
When we expanded abroad we needed fast, accurate translations. BoldBellows built an AI translation system that turns our content into several languages instantly.
The translations read naturally and suit each culture. We now serve customers in five new countries without hiring translators. BoldBellows helped us go global.
AI HR & Recruitment Automation
Our HR team was drowning in applications. BoldBellows automated screening, skills-based filtering and interview scheduling.
It saves us hours every week and means we only interview qualified people. Hiring is now faster, better organized and more professional.
AI Accounting & Invoice Automation
BoldBellows automated our whole invoicing process: creating invoices, sending reminders and tracking payments.
Late payments dropped sharply, and our accounting team finally has time for strategy instead of repetitive admin. Worth every penny.
AI Data Entry & Reporting Automation
We used to spend hours collecting data and building weekly reports by hand. BoldBellows automated all of it.
The reports are clean, visual and easy to read, and our managers rely on them for quick decisions. Human error is gone and our numbers are more accurate across the board.
AI Chatbot & Customer Support
BoldBellows built an AI support chatbot for our online boutique, and it has changed how we run the business. We used to have two full-time staff answering the same questions all day. Now the AI handles order tracking, product recommendations and even refund requests on its own.
What surprised me most is how natural it sounds. Customers compliment the ‘agent’ without realizing it’s AI. Our support workload dropped by 75% and customer satisfaction went up dramatically.
AI Content & Social Media Automation
Our marketing agency couldn’t keep up with content. BoldBellows set up an AI content engine that writes blog posts and captions and even designs our social media creatives.
It spots trends and suggests topics for us, so we stay ahead of competitors. We now produce three times the content with the same team, and engagement has soared. They didn’t just automate our workflow, they lifted our whole brand.
AI E-commerce Listings Automation
BoldBellows automated our product listings. The AI writes descriptions, organizes photos and publishes listings across several marketplaces.
It even answers customer questions instantly. Our store looks more professional and sales have noticeably increased.
AI Customer Journey Automation
We wanted a smoother path from first contact to purchase. BoldBellows built an AI system that guides each customer there automatically.
It sends personalized messages, recommends products and follows up at just the right moment. Customer retention has improved dramatically.
AI Document & Contract Automation
Onboarding was slow because we wrote every contract by hand. BoldBellows automated the lot: contracts, welcome emails and client setup.
What took 48 hours now takes under 10 minutes, and clients regularly tell us how professional it feels.
AI Social Comment & DM Automation
We get thousands of comments and messages every week. BoldBellows built an AI system that replies instantly, filters spam and surfaces the important ones.
Engagement is up and our page looks active around the clock. It’s like having a full social media team that never stops.
AI CRM Automation
Our CRM was barely used because updating it by hand was tedious. BoldBellows automated data entry, tagging, segmentation and follow-ups.
Now the CRM is always up to date and our campaigns are far more accurate. It improved our whole sales pipeline.
AI Voice Assistant
BoldBellows built a custom AI voice assistant for our customer hotline. It answers questions, books appointments and handles simple requests.
Customers love how fast it is, and our call-centre workload dropped dramatically. One of the smartest upgrades we’ve made.
AI Automation Partner
BoldBellows is hands-down the best AI automation partner we’ve worked with. Their systems are fast, reliable and built around how our business actually works.
Every automation they’ve delivered, from customer service to content, runs flawlessly. We’ve saved time, cut costs and grown faster than we expected.
11 · questions
Bid and proposal automation: what estimators and owners ask
We collected the questions that decide most purchases and answered them.
Can a standard Construction automation cover bid and proposal?
If bids that go out complete and on time is the whole job, use a zap. If the job also means you must track addenda, assign scopes or assemble the packet, it is not. Everything in that list is included in the scope.
Does it set our prices?
No, estimators set every price and the route only tracks, assigns and assembles.
How does it learn about addenda?
From the inbox or portal notices you point it at, matched to the bid by project name and number.
What if a section has no owner?
It shows at the top of the board and the lead estimator is told.
Can it request subcontractor quotes?
Yes, it sends your request and tracks who has answered, but quotes are read by a person.
What goes into the packet?
Your template, the priced sections, the quotes you chose and the forms you list.
Who decides to submit?
The named estimator approves the packet before it is sent.
How do you decide what bid and proposal takes from Construction?
Each Construction value used by bid and proposal gets a destination and a reason, and you sign it off.
Will exceptions be dealt with the way our team deals with them in the Construction Bid and Proposal service?
Yes. Your own conditions are collected during scoping and drive the Construction bid and proposal route, from $1,920.
Who watches Construction for changes that affect bid and proposal?
The handover lists every interface the route uses. If one changes, the affected item stops and is flagged instead of being written from a guess. Repairs after your review window are quoted separately. This page also answers searches for custom construction bid and proposal automation.
Keep every bid on the clock
Give your estimating desk a bid process nobody can quietly miss
Give us the starting event for bid and proposal, the result you expect and an owner for failures, and we put a fixed price on Construction bid and proposal, from $1,920.
Unusual volumes or extra systems are quoted on request.