Gross sales & refunds
Your core entry, posted the moment a settlement finalizes.
Deposit Reconciliation +Amazon Seller settlements
Amazon Seller to QuickBooks, one settlement, split into the dozen lines it actually is.
We connect your Amazon Seller account to QuickBooks for you, so every settlement posts as gross sales, refunds, referral fees, FBA fees, storage fees and ad spend on their own lines, matched to the real deposit so your books tie out to the cent.
View Pricing
From $800, paid once. No per-seat automation bill.
What this build actually posts
- Weekly or bi-weekly settlements Whatever your payout schedule runs
- A private SP-API credential Issued under your seller account alone
- Fees on their own ledger line Not one lump deposit
- Yours, inside QuickBooks itself Not routed through a third party's app
- From $800 one-off price
01 · the lump-deposit problem
One line that says "Amazon," and nothing about what it actually cost
Recording each settlement as a single income entry balances the bank account, but it can't answer a simple question: how much of that deposit was really profit, and how much went to fees before it ever reached you?
- No split between gross sales and fees
- Ad spend hiding inside "fees"
- A profit-and-loss that can't be trusted
- Gross sales and every fee type split out
- Ad spend categorized apart from selling fees
- A journal entry that matches the deposit exactly
02 · how it works
What sits between Seller Central and your general ledger
One credential reads your settlements, one mapping decides where each line posts, and neither one needs you to touch a public connector app. We own building and testing all of it before a single entry reaches your books.
- 01
You grant two accesses, once
A scoped SP-API credential on the Amazon side, a company file invite on the QuickBooks side, set up together while you're on the call with us.
- 02
A settlement becomes real ledger lines
The settlement report only lists totals; we break each one into the fee categories your chart of accounts actually uses.
- 03
We reconcile it before you would
Every settlement type gets run against real recent data first, so every posted entry ties to the actual deposit before you see it.
03 · what reaches your books
An entry worth trusting, not a lump sum you have to unpack
Whoever reviews the books gets the fee breakdown already sitting there, no settlement report to pull and reconcile by hand.
A new-settlement entry: gross sales, every fee type and net deposit, posted the moment the settlement finalizes.
Referral, FBA & storage fees
Each fee type lands on its own line instead of one bundled figure.
Full Fee Breakdown +Advertising spend
Categorized apart from ordinary selling fees, on the top two packages.
Full Fee Breakdown +Multi-marketplace currency
Each marketplace's settlement converted at the actual settled rate.
Multi-Marketplace BooksClass tracking
Every line tagged by marketplace or brand for a split profit-and-loss.
ExtraClose checklist
A short list confirming every settlement for the month reconciled.
Multi-Marketplace Books04 · who it's for
For sellers and bookkeepers who need the books to actually tie out
The same settlement raises a different question depending on who's looking at it. Each role below gets its own answer, without anyone opening a spreadsheet to find it.
Owners watching real margin
"The deposit looks fine. I still don't know what we actually made."
Every fee sits on its own line, so profit isn't a guess anymore.
Bookkeepers closing the month
"I re-key every settlement from a PDF report by hand."
The entry is already posted and matched before the close even starts.
Accountants filing taxes
"Ad spend keeps getting lumped in with selling fees."
It's separated at the source, so the categorization is right from the first entry.
Multi-marketplace sellers
"Three currencies settling into one company file is a mess."
Each marketplace converts and posts consistently, every single settlement.
Priced on your actual chart of accounts
Pick a starting package, dial in the fee detail
Start from Deposit Reconciliation, Full Fee Breakdown or Multi-Marketplace Books, and dial in how far the fee split goes and how the close should run from there. From $800, one payment.
View Pricing
- No subscription once it's handed over
- 5 to 18 working days, by package
- Revision rounds included, more on the larger packages
05 · compare your options
Typing settlements in by hand, wiring up Zapier, or handing it to us?
Every one of these can get a number into QuickBooks somehow. What separates them is whether that number actually means anything once you look closer.
| What actually matters | Manual settlement entry | Zapier or Make | BoldBellows |
|---|---|---|---|
| Fee lines split from the deposit | Possible, if someone has the time | No native settlement parsing | Built from the real settlement report |
| Entry matches the actual deposit | Only if nobody made a typo | Often missed | Checked against the deposit every time |
| Cost as settlements grow | Free, but hours every close | More settlements, more tasks used up | A single build cost, $800 and done |
| Who owns the mapping | You, entirely | Your workflow, their servers underneath | Sits entirely in your QuickBooks company |
Settlement reports don't align to calendar months
A settlement period can straddle two months, throwing off a close that assumes clean monthly boundaries.
Each settlement posts on its actual date, with month-end accruals handled separately if you need them.
A settlement report that arrives late
Report generation can lag the actual deposit by a day or more, tripping up a sync that assumes they land together.
We match the report to its deposit whenever it actually finishes generating, not on a fixed schedule.
Pricing
Build your Amazon Seller to QuickBooks price
Pick a package, answer four short questions about how settlements should post, which fee types get their own line and how you close the books, and your price and go-live date move as you choose.
06 · process & getting started
From a settlement report to a matched journal entry
Six stages take this from a mapping conversation to a live posting, and we carry nearly all of them ourselves. Your part is a short chart-of-accounts conversation, a quick connection on each side, and a real settlement to sign off before it ships.
- Step 01
Map your chart of accounts
Which account gross sales posts to, which one catches each fee type, and how refunds should land: settled before we build anything.
- Step 02
Two connections, one afternoon
Your SP-API credential goes to us scoped and read-only, and an accountant-level invite lets us build inside your QuickBooks file directly.
- Step 03
The posting logic comes together
Line items take shape, fee categories go in, and each settlement gets wired to the deposit it should match against.
- Step 04
We test it against a real settlement first
A recent settlement report runs through the mapping before you see it, so the first entry you review already ties out.
- Step 05
A live settlement or two, while you watch
The next real settlement posts live while you review it, and your package sets how many rounds of tweaks come after.
- Step 06
The mapping is yours, we walk away
Documentation covers the full account mapping in plain terms, and every settlement from here forward posts itself.
Turnaround by package
The clock starts once both accesses are in place. Need it faster than the range below? The speed choice in the price builder moves the queue.
- Deposit Reconciliation
- 5 to 9 days
- Full Fee Breakdown
- 9 to 13 days
- Multi-Marketplace Books
- 13 to 18 business days
Your side of it
Admin rights on Seller Central
Either issue the scoped SP-API credential yourself, or add us as a user so we can generate it.
An accountant invite in QuickBooks
Enough to let us build journal entries and map accounts directly.
Your current chart of accounts
Whatever you already use. We'll map settlement lines onto it, not replace it.
Whatever your books already show
Past entries stay put. We start posting from the next settlement forward, not by rewriting history unless you ask for the backfill.
07 · security and ownership
The connection reads settlements. It never touches your bank.
Nothing about how Seller Central works changes once this is live. Every journal entry it posts lives in the QuickBooks company file you already run.
Scoped to read, never to change anything
The credential can pull settlement and order data. It has no path to edit a listing, a price, or anything else in Seller Central.
Your bank connection is never involved
QuickBooks entries post from the settlement figure alone; your bank feed matching stays exactly as it works today.
Entries only post to accounts you mapped
The chart-of-accounts mapping we agree on is the only place a new line ever lands.
Pull the plug at any point
Disconnect the SP-API credential or the QuickBooks link, and the next settlement simply stops posting instead of failing loudly.
Passes through, doesn't linger
Each settlement gets read, posted as a journal entry, and forgotten on our end. We keep no archive.
The mapping belongs to your company file
It isn't licensed or rented back to you. Once handed over, the account mapping is just part of how your QuickBooks company works.
08 · verified reviews
What BoldBellows clients say
Verified reviews from business owners who use BoldBellows automations every day, across operations, support, sales and reporting, in the Amazon Seller to QuickBooks route.
AI Email & Smart Inbox Management
Our inbox used to be chaos. BoldBellows built an AI email system that sorts messages, drafts replies and flags anything urgent.
It learns how we write and gets better every week. We reply faster and no longer miss important messages. It feels like having a personal assistant working around the clock.
AI Document & Contract Automation
Onboarding was slow because we wrote every contract by hand. BoldBellows automated the lot: contracts, welcome emails and client setup.
What took 48 hours now takes under 10 minutes, and clients regularly tell us how professional it feels.
AI Lead Qualification & Sales Automation
Our sales team wasted hours chasing cold leads. BoldBellows built an AI lead-scoring system that reads behavior, email engagement and buying signals.
It filters out weak leads and sends personalized follow-ups automatically, so our team only talks to people who are ready to buy. Conversions rose 40% in the first month. It paid for itself straight away.
AI HR & Recruitment Automation
Our HR team was drowning in applications. BoldBellows automated screening, skills-based filtering and interview scheduling.
It saves us hours every week and means we only interview qualified people. Hiring is now faster, better organized and more professional.
AI CRM Automation
Our CRM was barely used because updating it by hand was tedious. BoldBellows automated data entry, tagging, segmentation and follow-ups.
Now the CRM is always up to date and our campaigns are far more accurate. It improved our whole sales pipeline.
AI Chatbot & Customer Support
BoldBellows built an AI support chatbot for our online boutique, and it has changed how we run the business. We used to have two full-time staff answering the same questions all day. Now the AI handles order tracking, product recommendations and even refund requests on its own.
What surprised me most is how natural it sounds. Customers compliment the ‘agent’ without realizing it’s AI. Our support workload dropped by 75% and customer satisfaction went up dramatically.
AI E-commerce Listings Automation
BoldBellows automated our product listings. The AI writes descriptions, organizes photos and publishes listings across several marketplaces.
It even answers customer questions instantly. Our store looks more professional and sales have noticeably increased.
AI Translation & Localisation
When we expanded abroad we needed fast, accurate translations. BoldBellows built an AI translation system that turns our content into several languages instantly.
The translations read naturally and suit each culture. We now serve customers in five new countries without hiring translators. BoldBellows helped us go global.
AI Workflow Automation for Agencies
Running a digital agency with many clients was overwhelming. BoldBellows built one automation dashboard that tracks tasks, sends updates and creates client reports automatically.
Clients love the transparency and we love the time we get back. Productivity is up, and project delays have dropped to almost zero.
AI Content & Social Media Automation
Our marketing agency couldn’t keep up with content. BoldBellows set up an AI content engine that writes blog posts and captions and even designs our social media creatives.
It spots trends and suggests topics for us, so we stay ahead of competitors. We now produce three times the content with the same team, and engagement has soared. They didn’t just automate our workflow, they lifted our whole brand.
AI Video & Voice Automation
We publish product videos every week, and BoldBellows introduced us to AI video automation. The system writes the script, voices it and produces the finished video in minutes.
The quality is remarkable: professional voiceovers, clean visuals and smooth editing. Production time went from three days to under 30 minutes, and we scaled our video marketing without adding cost.
AI Booking & Scheduling Automation
Our coaching business needed a better way to schedule. BoldBellows automated all of it: bookings, reminders, cancellations and follow-ups.
No-shows fell by 60% and clients enjoy how smooth it is. It feels personal, not robotic. One of the best upgrades we’ve made.
AI Accounting & Invoice Automation
BoldBellows automated our whole invoicing process: creating invoices, sending reminders and tracking payments.
Late payments dropped sharply, and our accounting team finally has time for strategy instead of repetitive admin. Worth every penny.
AI Data Entry & Reporting Automation
We used to spend hours collecting data and building weekly reports by hand. BoldBellows automated all of it.
The reports are clean, visual and easy to read, and our managers rely on them for quick decisions. Human error is gone and our numbers are more accurate across the board.
AI Customer Journey Automation
We wanted a smoother path from first contact to purchase. BoldBellows built an AI system that guides each customer there automatically.
It sends personalized messages, recommends products and follows up at just the right moment. Customer retention has improved dramatically.
AI Social Comment & DM Automation
We get thousands of comments and messages every week. BoldBellows built an AI system that replies instantly, filters spam and surfaces the important ones.
Engagement is up and our page looks active around the clock. It’s like having a full social media team that never stops.
AI Voice Assistant
BoldBellows built a custom AI voice assistant for our customer hotline. It answers questions, books appointments and handles simple requests.
Customers love how fast it is, and our call-centre workload dropped dramatically. One of the smartest upgrades we’ve made.
AI Automation Partner
BoldBellows is hands-down the best AI automation partner we’ve worked with. Their systems are fast, reliable and built around how our business actually works.
Every automation they’ve delivered, from customer service to content, runs flawlessly. We’ve saved time, cut costs and grown faster than we expected.
09 · questions
The questions bookkeepers ask before they sign off
Drawn from actual close-process conversations with past clients. Anything not covered here belongs in a quote request, where we can look at your chart of accounts directly.
Why can't I just record each Amazon deposit as one income line?
You can, and the bank account will balance. What it hides is how much of every sale went to referral fees, FBA fees, storage or ad spend versus what you actually kept, which is exactly what a settlement report already itemizes for you.
How does a settlement actually turn into a journal entry?
We read the settlement report through your scoped Selling Partner API account, split it into the lines your package covers, and post a journal entry matched to the exact deposit total, so nothing needs guessing at close.
Does ad spend ever get miscounted as an ordinary selling fee?
Not once separated. Amazon deducts advertising spend inside the same settlement as selling fees, so on the Full Fee Breakdown package and above we pull it onto its own line deliberately.
Couldn't a Zapier automation post the settlement total for us?
It can post a total, sure. What it can't do natively is parse a settlement report into a dozen itemized lines and match each one back to the deposit, and its per-task pricing climbs as your settlement volume does. We build that logic once instead of billing you per run.
Our marketplace count is higher than any package assumes. What happens then?
That's a custom quote, priced against how many marketplaces are actually settling and how each currency should convert into your books.
What actually reaches your side, and does this recur monthly?
Only what the settlement report itself contains, read through a credential that can't touch your bank feed, and we keep no copy once an entry posts. It's a single payment into your own QuickBooks company, not a subscription.
What happens the day Amazon or Intuit changes something under the hood?
The first sign is usually a variance on the very next settlement, not a silent miss. With aftercare added, whatever mapping it breaks gets fixed within the 90-day window at no extra charge.
Stop closing the month against a mystery variance
Let every settlement post as the itemized entry it really is
Build your price below, or tell us directly about a wider marketplace footprint, an unusual chart of accounts, or a close process the packages don't quite fit. From $800, a single payment with nothing recurring after handover.
Running five or more marketplaces, or working from a chart of accounts these packages don't cover? A quote request lets us scope the mapping around it directly. This page also answers searches for sync amazon seller orders to quickbooks, amazon seller quickbooks integration and amazon seller quickbooks accounting sync.