End dates scanned by hand
Someone had to remember.
Lease renewals for managers who find out a lease is ending when it is nearly over
Lease renewal automation that counts back from the end date and never sets the rent on its own
The notice a landlord must give before a lease ends, and the form it takes, differs by state, city and type of lease, so a single number of days in a spreadsheet is a guess. BoldBellows records the lease, the end date and the notice rule that applies before a renewal is considered, computes every deadline from a rule table your counsel approves, drafts offers for a person to price and keeps the answers beside the lease, then builds the route around your renewal season: a list of leases ending in the coming months is built from the property software, each lease gets its deadline from the rule table, the manager sets or approves the renewal rent and terms, the offer goes to the resident with a simple way to accept, ask a question or decline, reminders follow the quiet ones, and each answer is written to the lease. Anything close to a deadline, or any lease with a special condition, goes to a person early. The route never decides a rent increase and never gives legal advice.
View Pricing
From $1,210, paid once. Renewal tracking.
- Renewal tracking
- Deadlines from your rules
- Answers on the lease
The promises behind Property Management lease renewal
- Deadlines from your tablecounted back, not guessed
- Rent set by a personnever by the route
- Answers on the leaseaccept, ask or decline
- Early flagsbefore a deadline closes
- Honest reportingFailed runs are reported with their cause, not hidden
- The number is on the pageKickoff opens at $1,210, and the calculator below keeps the total honest
B2Before and after
A lease that ends unnoticed turns into a month-to-month surprise
Renewals tend to be handled in the gaps between everything else. A manager remembers that a few leases are ending, checks the spreadsheet, sends a rushed message and then discovers that the notice window has closed or that the resident answered to a different inbox. Pricing gets decided at the last minute, special conditions are forgotten and the unit either rolls over on terms nobody chose or sits vacant because the resident left without being asked to stay.
Sound familiar?
Notice windows missed
The count was a rough guess.
Rushed pricing
The decision came last.
Replies in the wrong inbox
Answers were not tied to the lease.
Conditions forgotten
Special terms were not flagged.
Vacancy by accident
Nobody asked the resident to stay.
The same portfolio, with renewals that start months before the end date
Before
- Each notice is trusted as it stands
- Leases roll over because nobody noticed the date
- Offers go out when someone has time
After
- Matching uses the lease, the end date and the offer sent; titles and labels are ignored
- Every ending lease has a deadline and an owner
- Offers go out early and answers are on the lease
D4How it works
How an ending lease becomes an offer sent on time and an answer on record
The sequence is fixed so that a replay reaches the same answer every time.
1. Filter at the door
The Property Management event is authenticated and recorded first; only a unit change that matches the rule continues.
2. List, date, price
Ending leases are listed, each deadline is computed and a person sets the renewal terms.
3. Send, chase, record
The offer goes out, quiet residents are reminded and every answer is written to the lease.
E5Inside your calendar
Inside the renewal route: the parts that count, ask and record
Each layer adds one job: Kickoff decides, Build-out delivers, Review verifies.
Kickoff
Qualification check
Applies the written qualification rule to each event and keeps the result beside it.
Kickoff
Stable identity ledger
Records which Property Management item produced which lease renewal result, and a repeated delivery looks there first.
Kickoff
Mapping documentation
Produces the field map as plain documentation your team can read and keep.
Build-out
Expiry list
Builds the list of leases ending in the window you choose.
Build-out
Deadline calculator
Counts back from the end date using your rule table.
Build-out
Offer terms matrix
Records the rent and term a person approved for each unit.
Review
Answer ledger
Compares replies with the deadline for each lease.
Review
Near-deadline monitor
Lists leases with no answer and little time left.
Review
Exception alerts
Notifies the right person when an exception appears, not the whole team.
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G7Who it is for
Fits commercial landlords and whoever must keep good residents without missing a deadline: find leases that are ending, work out the notice dates from your rules, send an offer a person has approved and record the answer
Managers want to keep good residents without a last-minute scramble, and residents want a clear offer with time to decide.
Property manager
"Never miss a window."
Deadlines are counted for me.
Leasing agent
"Send offers early."
The list is ready each month.
Resident
"Know my options."
The offer is clear and easy to answer.
Owner
"Keep units occupied."
Renewals start before the end date.
Accounting lead
"Update the ledger."
Accepted terms are recorded.
Counsel
"Control the rules."
Deadlines come from my table.
What changes the price: leases, deadlines and offers
Price the renewal route by notice rule
A live calculator prices Property Management lease renewal on the spot. The first package is $1,210, and nothing is billed monthly by us.
View Pricing
One setup fee
I9Your options
Side by side: a spreadsheet of end dates that someone scans when they remember, a zap and a renewal route driven by a deadline table, approved offers and a recorded answer
Each can remind you that a lease is ending. Only one works out the deadline from your rules, waits for a priced offer and records the answer.
| How a renewal starts | A spreadsheet of dates | Reminders with no rules | Our renewal route |
|---|---|---|---|
| What starts the work | An owner checking daily | Any update at all | Approved unit changes only |
| How identity is decided | Decided case by case | The display text | Lease, end date and the offer sent |
| What reaches the renewal offer | A fraction of the record | A minimal record | A computed deadline, an approved offer and a recorded answer |
| After an uncertain result | Re-run and hope | Retries on a timer | Proves the outcome before repeating anything |
A delayed event meets a newer record
The stored time of the last confirmed change guards every write, so a late event cannot regress the entry.
A lease has a special condition or an open dispute
It is taken off the automatic list, flagged to the manager with the reason and handled by a person. Searching the renewal offer on the lease, the end date and the offer sent shows whether the entry is already there, and whether it is right. Nothing new is created unless the lookup comes back empty.
We begin by fixing the lease, the end date and the offer sent, and every test afterwards checks that it still holds.
Pricing
Build your Property Management to Lease Renewal price
Pick a package, answer three short questions about how Property Management data should reach Lease Renewal, and your price and turnaround move as you choose.
J11The process
Six steps from remembered end dates to a renewal calendar
Six steps from kickoff to a monitored route, each with a written result.
-
Day 1
Read your current renewal habits
We look at recent renewals and note when offers went out, who priced them and how residents answered.
-
Access review
Approve access
Before building lease renewal, we set up the smallest set of permissions that works in Property Management and agree how records will be matched.
-
Build phase
Agree the deadline table
Notice rules by property, the lead times, who prices each lease and the reminder timing are written out and approved first.
-
Before you review
Acceptance runs
Normal and awkward records are pushed through a test the renewal offer, and you sign off the results before go-live.
-
Release day
Launch with notes
We launch at a checkpoint, watch the first runs with you, and deliver the written handover.
-
Day 1
Close the loop
A final review confirms the success measures agreed at the start and records what to watch next.
K12Turnaround
Delivery times for each Lease Renewal package
Delivery starts counting when Property Management permissions are granted and the first decisions are made.
Kickoff
6 to 10 business days
Build-out
10 to 16 business days
Review
16 to 24 business days
L13Getting started
What you bring to the start
A Property Management login or token that can read what the route needs
Your lease data from the property software, your renewal notice rules as approved by counsel and the person who sets renewal rent
The Property Management account owner's sign-off for the connection
A list of the statuses or stages that matter to you
A short description of how the team works in the renewal offer today
Your retention rule for anything the route logs
M14Safety and ownership
Only listed fields move, and every permission is explained
The route sees the Property Management objects on your list and nothing else, and it writes only to the places named in the scope.
Outside the core
The route runs beside Property Management and the renewal offer, not within them, so neither vendor's own updates collide with it.
Scoped, revocable access
The integration user or token carries only the rights the route requires.
Only approved values cross
What appears in the renewal offer is exactly what the field map lists, and the map is part of the handover.
Doubtful writes are verified
If a response goes missing, the renewal offer is searched by the lease, the end date and the offer sent and the outcome recorded before anything else happens.
Minimal logging
Log lines name the record and the result; they do not reproduce the record.
Full handover
You are not tied to us: the configuration sits in your accounts.
N15In their words
What BoldBellows clients say
Verified reviews from business owners who use BoldBellows automations every day, from marketing and sales to support and operations.
AI Workflow Automation for Agencies
Running a digital agency with many clients was overwhelming. BoldBellows built one automation dashboard that tracks tasks, sends updates and creates client reports automatically.
Clients love the transparency and we love the time we get back. Productivity is up, and project delays have dropped to almost zero.
AI CRM Automation
Our CRM was barely used because updating it by hand was tedious. BoldBellows automated data entry, tagging, segmentation and follow-ups.
Now the CRM is always up to date and our campaigns are far more accurate. It improved our whole sales pipeline.
AI Data Entry & Reporting Automation
We used to spend hours collecting data and building weekly reports by hand. BoldBellows automated all of it.
The reports are clean, visual and easy to read, and our managers rely on them for quick decisions. Human error is gone and our numbers are more accurate across the board.
AI E-commerce Listings Automation
BoldBellows automated our product listings. The AI writes descriptions, organizes photos and publishes listings across several marketplaces.
It even answers customer questions instantly. Our store looks more professional and sales have noticeably increased.
AI Customer Journey Automation
We wanted a smoother path from first contact to purchase. BoldBellows built an AI system that guides each customer there automatically.
It sends personalized messages, recommends products and follows up at just the right moment. Customer retention has improved dramatically.
AI Document & Contract Automation
Onboarding was slow because we wrote every contract by hand. BoldBellows automated the lot: contracts, welcome emails and client setup.
What took 48 hours now takes under 10 minutes, and clients regularly tell us how professional it feels.
AI Social Comment & DM Automation
We get thousands of comments and messages every week. BoldBellows built an AI system that replies instantly, filters spam and surfaces the important ones.
Engagement is up and our page looks active around the clock. It’s like having a full social media team that never stops.
AI Voice Assistant
BoldBellows built a custom AI voice assistant for our customer hotline. It answers questions, books appointments and handles simple requests.
Customers love how fast it is, and our call-centre workload dropped dramatically. One of the smartest upgrades we’ve made.
AI Automation Partner
BoldBellows is hands-down the best AI automation partner we’ve worked with. Their systems are fast, reliable and built around how our business actually works.
Every automation they’ve delivered, from customer service to content, runs flawlessly. We’ve saved time, cut costs and grown faster than we expected.
AI Chatbot & Customer Support
BoldBellows built an AI support chatbot for our online boutique, and it has changed how we run the business. We used to have two full-time staff answering the same questions all day. Now the AI handles order tracking, product recommendations and even refund requests on its own.
What surprised me most is how natural it sounds. Customers compliment the ‘agent’ without realizing it’s AI. Our support workload dropped by 75% and customer satisfaction went up dramatically.
AI Content & Social Media Automation
Our marketing agency couldn’t keep up with content. BoldBellows set up an AI content engine that writes blog posts and captions and even designs our social media creatives.
It spots trends and suggests topics for us, so we stay ahead of competitors. We now produce three times the content with the same team, and engagement has soared. They didn’t just automate our workflow, they lifted our whole brand.
AI Lead Qualification & Sales Automation
Our sales team wasted hours chasing cold leads. BoldBellows built an AI lead-scoring system that reads behavior, email engagement and buying signals.
It filters out weak leads and sends personalized follow-ups automatically, so our team only talks to people who are ready to buy. Conversions rose 40% in the first month. It paid for itself straight away.
AI Video & Voice Automation
We publish product videos every week, and BoldBellows introduced us to AI video automation. The system writes the script, voices it and produces the finished video in minutes.
The quality is remarkable: professional voiceovers, clean visuals and smooth editing. Production time went from three days to under 30 minutes, and we scaled our video marketing without adding cost.
AI Email & Smart Inbox Management
Our inbox used to be chaos. BoldBellows built an AI email system that sorts messages, drafts replies and flags anything urgent.
It learns how we write and gets better every week. We reply faster and no longer miss important messages. It feels like having a personal assistant working around the clock.
AI Booking & Scheduling Automation
Our coaching business needed a better way to schedule. BoldBellows automated all of it: bookings, reminders, cancellations and follow-ups.
No-shows fell by 60% and clients enjoy how smooth it is. It feels personal, not robotic. One of the best upgrades we’ve made.
AI Translation & Localisation
When we expanded abroad we needed fast, accurate translations. BoldBellows built an AI translation system that turns our content into several languages instantly.
The translations read naturally and suit each culture. We now serve customers in five new countries without hiring translators. BoldBellows helped us go global.
AI HR & Recruitment Automation
Our HR team was drowning in applications. BoldBellows automated screening, skills-based filtering and interview scheduling.
It saves us hours every week and means we only interview qualified people. Hiring is now faster, better organized and more professional.
AI Accounting & Invoice Automation
BoldBellows automated our whole invoicing process: creating invoices, sending reminders and tracking payments.
Late payments dropped sharply, and our accounting team finally has time for strategy instead of repetitive admin. Worth every penny.
P16FAQ
Renewal season: the questions managers bring us
Before you commit, here is what buyers most often want confirmed.
Why not use a simple Property Management connector for lease renewal?
Renewals that go out on time with a price a person chose and an answer on the lease is easy. The hard part, which a zap skips, is to count back from the end date, hold the pricing decision or record who replied. That is the extra we deliver on top of the trigger.
Does it decide the new rent?
No. A person sets or approves it for every lease.
How are notice deadlines found?
From a rule table your counsel approves, by property.
What if the resident does not answer?
Reminders go out and the manager is told as the deadline nears.
Can it handle month-to-month leases?
Yes, with their own rules and timing.
Where are answers recorded?
On the lease record in your software.
Does it send non-renewal notices?
It can draft them for a person to approve; it never sends one by itself.
Do I see the field list before lease renewal is built?
Mapping is part of the work. Every Property Management field in the lease renewal route is assigned a destination or marked as excluded, for your approval.
Can we decide when lease renewal stops and asks a person?
Yes. The route is shaped around your own thresholds and exceptions, and pricing starts at $1,210.
If Property Management renames a field, what breaks?
We document each dependency. When a platform alters something, only the records touching it pause, and you are told which. Fixes beyond the review period are priced on their own. It is also the answer to custom lease renewal automation.
Q17Start renewals before the end date arrives
Give your portfolio renewals that begin early and end in a recorded answer
Tell us what should happen in Property Management and who steps in when it cannot, and the price starts at $1,210.
- From $1,210, paid once
- Deadlines from your table
- Rent set by a person
- No monthly fee from us
Need something the packages do not cover? Tell us and we will quote it.