Photos on personal phones
They were never filed.
Property inspections for teams whose best photos live on one person's phone
Property inspection automation that books the visit, keeps the photos with the unit and turns findings into tasks
Many places require advance notice before a landlord enters a unit, and the length and manner of that notice differ, so an inspection program starts with a notice rule and not with a calendar invitation. BoldBellows records the unit, the inspection type and the notice sent to the resident before a visit is booked, schedules visits from a notice rule you set, keeps photos and findings with the unit and turns every defect into a task a person can assign, then builds the route around your inspection cycle: move-in, move-out, periodic and after-repair visits are created from lease and work-order events, the resident receives the notice you have approved with the proposed time, the inspector gets a checklist for that unit type on a phone or tablet, each finding carries a photo and a note, the report is stored against the unit, and any defect becomes a maintenance task for a person to assign. A move-out report is laid beside the move-in one so differences are easy to see. The route records and compares; it never decides who is responsible for a defect.
View Pricing
From $1,525, paid once. Inspection scheduling.
- Inspection scheduling
- Photos per unit
- Findings to tasks
The tests Property Management inspection has to survive
- Notice before every visitfrom your rule
- Photos kept with the unittimestamped and findable
- Move-in beside move-outdifferences listed
- Findings become tasksnothing stays a note
- No lock-inThe configuration stays yours if you stop working with us
- Honest about scope$1,525 buys the entry package; anything bigger is quoted in writing first
B2Before and after
An inspection with no record is just a walk through a unit
Inspections are done carefully and then recorded badly. The inspector takes photos on a personal phone, notes defects on paper and tells the office about them later. When a move-out dispute or an insurance question arrives, the move-in condition cannot be found, the photos are not dated and nobody can show what was said to the resident beforehand. Defects noticed during a visit wait in someone's memory until a resident reports the same problem.
Sound familiar?
Visits without clear notice
The message varied by person.
Paper checklists
Entries were illegible.
Findings left in memory
No task was created.
Move-in baseline missing
It was not found at move-out.
Overdue inspections
No one saw the schedule slip.
The same units, with inspections that can be found and compared
Before
- The same change can land more than once
- Photos and notes live wherever the inspector left them
- Problems found on a visit wait for someone to remember
After
- What is already there is found by the unit, the inspection type and the visit date
- Every visit has a notice, a checklist and photos on the unit
- Each finding becomes a task with an owner
D4How it works
How a scheduled visit becomes a report and a list of tasks
What reaches the inspection report has passed a rule, a key check and a search.
1. Open the event properly
Identifiers and time are recorded, the source state is read and the unit change is assessed against the route brief.
2. Notice, visit, record
The resident is noticed, the inspector completes the checklist and the report is stored with photos.
3. Compare, assign, track
Reports are compared with earlier ones and defects are turned into tasks that are tracked.
E5Inside your log
Inside the inspection route: the parts that notify, record and compare
Clear is the minimum for live use; Careful and Continuous add the parts that matter once volumes grow.
Clear
Entry rule checker
Tests every event against the entry rule and records which clause it passed or failed.
Clear
Stable identity ledger
Keeps the link between each Property Management item and its inspection outcome, so a retry reads the result before it writes anything.
Clear
Redaction rules
Applies redaction rules for sensitive Property Management values before anything leaves for the inspection report.
Careful
Visit scheduler
Creates visits from lease and work-order events.
Careful
Unit-type checklist
Serves the right list for a studio, a house or a common area.
Careful
Notice rules matrix
Sets lead time and wording by property.
Continuous
Condition comparer
Lays move-out findings beside move-in.
Continuous
Overdue-visit monitor
Lists inspections past their due date.
Continuous
Open-case summary
Gives the route owner a short summary of open cases and their ages.
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G7Who it is for
For mixed-use property owners, then for those who run inspections that hold up later: schedule each visit with the right notice, collect findings and photos against a checklist and turn problems into work orders
Inspectors want a fast checklist, and managers want a record that will still make sense in a year.
Inspector
"Finish a visit quickly."
The checklist fits the unit.
Property manager
"See what is overdue."
The schedule shows every property.
Resident
"Know when someone is coming."
I receive notice with a time.
Maintenance lead
"Get real defects."
Findings arrive as tasks with photos.
Owner
"Know the condition."
Reports are filed for each unit.
Accounting lead
"Support deposit decisions."
Move-in and move-out sit side by side.
Priced by inspections, photos and findings
What an inspection route costs, by visit type
Packages for Property Management inspection begin at $1,525; the panel below shows how each choice changes cost and timing.
View Pricing
One setup fee
I9Your options
Paper checklists and photos scattered across phones, zap or an inspection route with scheduled visits, a checklist per unit type and findings that become tasks: which carries Property Management into the inspection report?
Each can store a photo. Only one gives notice, follows a checklist, compares visits and creates the repair task.
| How a visit starts | Photos on a phone | Paper-only checklists | Our inspection route |
|---|---|---|---|
| What starts the work | Somebody with a spare minute | Events without a qualification step | A unit change matching the route brief |
| How identity is decided | Hunted through both tools | Email alone | Unit, inspection type and the visit date |
| What reaches the inspection report | Whatever seemed important | One row of raw values | A noticed visit, a filed report and tasks for each defect |
| After an uncertain result | Left for the next person | Reports an error, nothing more | Searches, compares, repairs or hands to a named owner |
Late event, settled state
A notice that arrives after the record has moved on is logged and closed; the packet in the inspection report stays correct.
A resident does not allow access at the proposed time
The visit is rescheduled within the notice rule, the refusal is recorded and the manager is told if repeated attempts fail. The verdict comes from the unit, the inspection type and the visit date: absent, matching, differing or ambiguous, all recorded. The result is recorded either way, so the decision can be audited.
The unit, the inspection type and the visit date goes in first, then the mapping, then the branches.
Pricing
Build your Property Management to Inspection price
Pick a package, answer three short questions about how Property Management data should reach Inspection, and your price and turnaround move as you choose.
J11The process
Six steps from scattered photos to a filed inspection program
No surprises: six steps, with the output of each one agreed in advance.
-
Day 1
Look at your last inspections
We read a few recent reports and photo sets and note what was recorded, where and by whom.
-
Access review
Approve access
We agree the matching keys first, then request only the permissions in Property Management that inspection cannot work without.
-
Build phase
Agree the checklist and notice rules
Visit types, checklists, notice timing and what turns a finding into a task are written out and approved first.
-
Before you review
Prove it on a copy
Every path, including the failing ones, is run against a copy of the inspection report before production is switched on.
-
Release day
Launch with notes
Going live means starting from an agreed record, so nothing is missed or repeated, then handing over the notes.
-
Day 1
Live check-in
For Property Inspection, we compare live behavior with the brief and update the handover wherever reality differed.
K12Turnaround
Turnaround for the Property Management to Inspection route
Counting begins when the Property Management login arrives and the scope is settled.
Clear
6 to 10 business days
Careful
10 to 16 business days
Continuous
16 to 24 business days
L13Getting started
Before we begin: what we need
Permission to inspect the Property Management fields we will map
Your property list and unit types, the checklists your inspectors use today, your resident notice wording and a person who assigns repair tasks
Approval to read the Property Management fields listed in the map
Your current manual steps for this unit change, so we can match them
Who signs off the handover notes at the end
A backup contact for approvals
M14Safety and ownership
Secure by being small: few fields, few permissions
Permissions in Property Management are limited to what inspection needs, and the route cannot write anywhere you have not listed.
Only what the platforms allow
Every action taken in Property Management and the inspection report is one their own documentation supports; nothing relies on an unofficial shortcut.
Scoped, revocable access
Nothing runs with an administrator's full powers.
A deliberately small payload
Keeping the payload small reduces risk and makes each write to the inspection report faster to check and easier to repair.
Reconcile, do not resend
A retry reconciles what the inspection report already holds against what was intended, then writes only the difference.
Minimal logging
Retention is short and the content is minimal.
Full handover
We hand across the map, the checks and the contact points for exceptions.
N15In their words
What BoldBellows clients say
Verified reviews from business owners who use BoldBellows automations every day, from marketing and sales to support and operations.
AI Workflow Automation for Agencies
Running a digital agency with many clients was overwhelming. BoldBellows built one automation dashboard that tracks tasks, sends updates and creates client reports automatically.
Clients love the transparency and we love the time we get back. Productivity is up, and project delays have dropped to almost zero.
AI Customer Journey Automation
We wanted a smoother path from first contact to purchase. BoldBellows built an AI system that guides each customer there automatically.
It sends personalized messages, recommends products and follows up at just the right moment. Customer retention has improved dramatically.
AI Accounting & Invoice Automation
BoldBellows automated our whole invoicing process: creating invoices, sending reminders and tracking payments.
Late payments dropped sharply, and our accounting team finally has time for strategy instead of repetitive admin. Worth every penny.
AI Data Entry & Reporting Automation
We used to spend hours collecting data and building weekly reports by hand. BoldBellows automated all of it.
The reports are clean, visual and easy to read, and our managers rely on them for quick decisions. Human error is gone and our numbers are more accurate across the board.
AI E-commerce Listings Automation
BoldBellows automated our product listings. The AI writes descriptions, organizes photos and publishes listings across several marketplaces.
It even answers customer questions instantly. Our store looks more professional and sales have noticeably increased.
AI Document & Contract Automation
Onboarding was slow because we wrote every contract by hand. BoldBellows automated the lot: contracts, welcome emails and client setup.
What took 48 hours now takes under 10 minutes, and clients regularly tell us how professional it feels.
AI Social Comment & DM Automation
We get thousands of comments and messages every week. BoldBellows built an AI system that replies instantly, filters spam and surfaces the important ones.
Engagement is up and our page looks active around the clock. It’s like having a full social media team that never stops.
AI CRM Automation
Our CRM was barely used because updating it by hand was tedious. BoldBellows automated data entry, tagging, segmentation and follow-ups.
Now the CRM is always up to date and our campaigns are far more accurate. It improved our whole sales pipeline.
AI Voice Assistant
BoldBellows built a custom AI voice assistant for our customer hotline. It answers questions, books appointments and handles simple requests.
Customers love how fast it is, and our call-centre workload dropped dramatically. One of the smartest upgrades we’ve made.
AI Chatbot & Customer Support
BoldBellows built an AI support chatbot for our online boutique, and it has changed how we run the business. We used to have two full-time staff answering the same questions all day. Now the AI handles order tracking, product recommendations and even refund requests on its own.
What surprised me most is how natural it sounds. Customers compliment the ‘agent’ without realizing it’s AI. Our support workload dropped by 75% and customer satisfaction went up dramatically.
AI Content & Social Media Automation
Our marketing agency couldn’t keep up with content. BoldBellows set up an AI content engine that writes blog posts and captions and even designs our social media creatives.
It spots trends and suggests topics for us, so we stay ahead of competitors. We now produce three times the content with the same team, and engagement has soared. They didn’t just automate our workflow, they lifted our whole brand.
AI Lead Qualification & Sales Automation
Our sales team wasted hours chasing cold leads. BoldBellows built an AI lead-scoring system that reads behavior, email engagement and buying signals.
It filters out weak leads and sends personalized follow-ups automatically, so our team only talks to people who are ready to buy. Conversions rose 40% in the first month. It paid for itself straight away.
AI Video & Voice Automation
We publish product videos every week, and BoldBellows introduced us to AI video automation. The system writes the script, voices it and produces the finished video in minutes.
The quality is remarkable: professional voiceovers, clean visuals and smooth editing. Production time went from three days to under 30 minutes, and we scaled our video marketing without adding cost.
AI Email & Smart Inbox Management
Our inbox used to be chaos. BoldBellows built an AI email system that sorts messages, drafts replies and flags anything urgent.
It learns how we write and gets better every week. We reply faster and no longer miss important messages. It feels like having a personal assistant working around the clock.
AI Booking & Scheduling Automation
Our coaching business needed a better way to schedule. BoldBellows automated all of it: bookings, reminders, cancellations and follow-ups.
No-shows fell by 60% and clients enjoy how smooth it is. It feels personal, not robotic. One of the best upgrades we’ve made.
AI Translation & Localisation
When we expanded abroad we needed fast, accurate translations. BoldBellows built an AI translation system that turns our content into several languages instantly.
The translations read naturally and suit each culture. We now serve customers in five new countries without hiring translators. BoldBellows helped us go global.
AI HR & Recruitment Automation
Our HR team was drowning in applications. BoldBellows automated screening, skills-based filtering and interview scheduling.
It saves us hours every week and means we only interview qualified people. Hiring is now faster, better organized and more professional.
AI Automation Partner
BoldBellows is hands-down the best AI automation partner we’ve worked with. Their systems are fast, reliable and built around how our business actually works.
Every automation they’ve delivered, from customer service to content, runs flawlessly. We’ve saved time, cut costs and grown faster than we expected.
P16FAQ
Before you inspect: what property teams ask first
Clear replies to the concerns that come up in almost every conversation.
Does an ordinary Property Management zap manage inspection?
A zap delivers inspections that are booked with notice, recorded with photos and followed by action. It leaves you to notify residents properly, keep photos with the unit or turn findings into repairs. It is that layer the packages price.
Who writes the resident notice?
You do; the route sends your approved wording with the proposed time.
Where do photos go?
Onto the unit's inspection record, with the time they were taken.
Can it compare move-in and move-out?
Yes, line by line against the same checklist.
Does it decide who is responsible for damage?
No. It lists differences; a person decides what to do about them.
What if an inspector is offline in a basement?
Results are held on the device and sent when the connection returns.
Are findings turned into repairs automatically?
Into tasks for a person to assign, not into orders sent on their own.
Can we review the data inspection pulls from Property Management?
Every Property Management field in scope for inspection is listed with where it goes, and you approve the list.
Do we choose the thresholds inspection uses?
Yes. The first package is $1,525.
Will inspection stop if Property Management changes a limit?
Every interface is named in the notes. A change upstream halts the affected step and raises a flag, so nothing wrong is written. Later repair work is quoted separately. This page also answers searches for custom property inspection automation.
Q17Make every inspection leave a usable record
Give your portfolio inspections that are noticed, filed and acted on
We need the Property Management event, the outcome and the exception owner to price inspection. It begins at $1,525.
- From $1,525, paid once
- Notice before every visit
- Photos kept with the unit
- No monthly fee from us
Custom scope is available; describe it in your quote request.