Tasks with nobody's name on them
An unassigned task is nobody's job, which in practice means it's often nobody's job until a customer complains.
BoldBellowsA task with an actual owner
Squarespace to Asana, with every order assigned to someone and broken down properly
BoldBellows builds a Squarespace to Asana sync that gives each order a real task: an assignee, a due date pulled from your ship promise, and a subtask for every line item if that's how your team likes to work. Your storefront is only ever read from, never written to.
View Pricing
Priced once, from $450
No connector fee shows up later
- Works inside the Asana project you already run
- Squarespace access is read-only, start to finish
- Expect a working project inside two weeks
- Owned, not orphaned Every task lands with an assignee
- Nothing edited Your store is watched, not changed
- Broken down properly A subtask per line item, if you want it
- Your project Lives entirely inside your own Asana account
- From $450 A single payment, nothing recurring
Chapter 01Tasks that belong to nobody
A project full of tasks that belong to nobody in particular
A quick Asana connector can usually manage to create a task. Assigning it to the right person, giving it a due date that means something, breaking it into the pieces a real order actually has, that's the part most of them skip entirely.
Fifty unassigned tasks sat in our project by Monday. Nobody owned them, so nobody moved them, and orders just kept quietly piling up behind the ones already there.
One flat title, nothing broken down
An order with four different items gets one line, so packing it means switching back to Squarespace to see what's actually inside.
Due dates that mean nothing
Without a due date tied to a real ship promise, "soon" is the only deadline anyone's actually working toward.
Before
After
Before
- Tasks created with no one responsible for them
- A single flat title standing in for a full order
- A due date that never reflects a real ship promise
- A project that fills up faster than anyone clears it
After
- Every task assigned the moment it's created
- A subtask per item, checkable off as it's packed
- Due dates set from your actual shipping commitment
- A project your team trusts enough to work straight from
Chapter 02How it works
Turning a Squarespace order into a task with an actual shape
Three parts carry each order from your storefront to a task that's ready to work on. Nothing on the Squarespace side ever gets touched; the sync checks it, decides who and how, and Asana takes it from there.
Squarespace: watched, never altered
The credential behind this build reads orders and line items only; nothing about your catalog, checkout or account settings is reachable from it.
A task's gid, remembered
Each order's Asana task id is stored the first time it's created, so the next pass finds the same task rather than starting a new one.
Asana: updated, never duplicated
A status change updates the existing task's fields and section; it never spins up a second task for an order already being worked.
Chapter 03The project
What lands in Asana, and how a task is put together
Each task carries the detail your package covers. Sections, subtasks and custom fields are all sketched out with you first, and adjustable through your included rounds of changes.
Received section
Every paid order gets its task here first, checked against order id so nothing duplicates.
Packed and Shipped sections
Your task moves on its own once the Squarespace order status actually changes.
Per-item subtasks
Each line item becomes its own subtask, so packing checks off piece by piece.
Sync health
Each write gets logged as it happens, so a stalled task surfaces here before anyone notices it on the board.
Index of what a task can carry
- Assignee, set from your product-to-owner mapping
- Extra
- Due date, pulled from your ship promise
- Project Workflow
- Status custom field, matching Squarespace exactly
- Task Feed
- Subtask per line item
- Fulfilment Operations Hub
- A running summary task for open orders
- Fulfilment Operations Hub
- Asana Rules mapped to task moves
- Extra
- A dedicated project for returns
- Extra
- Multiple storefronts feeding one project
- Extra
Chapter 04Who this fits
For teams who already run fulfillment through Asana
If half your project is unassigned tasks nobody's claimed, giving every order a real owner is what turns it back into something worth checking each morning.
Solo sellers wearing every hat
Your own task list tells you exactly what's owed today, without a second tab open to Squarespace.
Small fulfillment teams
Assignments split the work automatically instead of everyone eyeballing the same unsorted list.
Teams already running Asana Rules
A project that already automates internally finally gets order tasks it can react to correctly.
Multi-channel operations
One project for fulfillment work, whichever Squarespace storefront the order actually came in through.
Chapter 05The options
Getting Squarespace orders into Asana, weighed up
Most routes below can create a task somewhere. Assigning it, dating it and breaking it apart correctly is where most of them stop.
| Question | Manual entry | Zapier or Make | Generic connector app | BoldBellows build |
|---|---|---|---|---|
| Assigns the task to someone | Depends entirely on someone not forgetting | Rarely part of the default setup | Sometimes, on a higher tier | Yes, based on your own mapping rules |
| Prevents duplicate tasks | Nothing stops a busy afternoon logging one twice | Possible, if it was set up carefully | Usually, within its own scope | Its Asana gid is remembered and checked every pass |
| Breaks an order into subtasks | Whoever's typing has to remember to | Not something a generic action does | Not usually offered at all | One subtask per line item, automatically |
| What it costs over time | Nothing billed, plenty of time spent | Usage-based fees that scale with volume | A recurring bill, usually $18 to $50 | One-off price from $450 |
| Where it lives | Your own Asana account | Piped through a separate automation platform | Whatever fixed setup that app was built around | An Asana project and a token only you control |
The part most quick automations never bother with. Creating an empty task takes one API call; deciding who should own it, what its due date should read, and how to split it into subtasks that match the actual order is the harder problem, and it's exactly what separates a task worth opening from one that gets skipped.
InterludeA project worth trusting
Give every order a task someone's actually responsible for
Pick which orders qualify, how far each task gets broken down and how often Asana checks back, and a price with a real timeline appears immediately. Two weeks covers most builds, with room to move faster if you're willing to pay for it.
View Pricing
From $450, a single fee · You own everything we build
Pricing
Build your Squarespace to Asana price
Pick a package, answer three short questions about who owns a task, how much detail it carries and how often Asana refreshes, and your price and go-live date move as you choose.
Chapter 06The process
From an unowned task pile to a project people trust
Getting there takes six stages and, on your end, roughly half an hour spread across the whole build rather than one long sitting.
-
A short call
Mapping ownership
We work out who should own which kind of order, what your sections should be called, and how far a task should be broken apart.
-
A few minutes each side
Setting up two credentials
A Squarespace key scoped to read access, and an Asana personal access token limited to the project this build touches, both generated by you from a step-by-step guide.
-
The bulk of the work
Building the assignment logic
Task creation comes first, then the rules deciding who gets assigned what, then whatever subtask breakdown your package includes.
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Before anyone else sees it
Dry-running it on a copy
Real recent orders get pushed through against a duplicate project first, so a wrong assignment or a broken subtask shows up somewhere nobody's relying on yet.
-
A short back-and-forth
Checking it against your live project
You look over real tasks as they land and tell us what needs shifting; that feedback gets folded in over the rounds your package covers.
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Handover
Documented and running unattended
You receive a written breakdown of every rule and field, and from that point the project assigns and updates tasks without anyone touching it.
What's expected of you along the way
- Enough store access to create a Squarespace API key
- Admin rights on the Asana project itself
- Clarity on who should be assigned which kind of order
- Time near the end to check real tasks before sign-off
Chapter 07Trust
Access measured out in the smallest useful pieces
A task can name a customer and carry their order total, so both credentials in this build are trimmed down to exactly what's needed and nothing beyond it.
Storefront edits are off the table
Orders and their line items are as far as this credential reaches; it was never granted the ability to touch anything else in your account.
One project, not your entire workspace
The Asana token this build uses reaches only the project it was created for, with no visibility into anything else in your organization.
Every person keeps their own login
When more than one of us needs access, each of us signs in as ourselves; nobody's account gets handed around during the build.
Turning it off takes one step
Revoke the Asana token, or pull the Squarespace key, and the next scheduled run simply has nothing it can authenticate with.
Your customer list isn't mirrored anywhere
Order detail is read, placed onto its task, and that's where it stops; we don't keep a second copy of it for ourselves.
One invoice, and that's the last of it
Your Asana subscription is between you and Asana; BoldBellows bills for the build itself and nothing on top once it's delivered.
"An assignment rule that's wrong once erodes trust in the whole project. We'd rather push a build back a day than ship one that assigns orders to the wrong person."
Steven GrratFounder, BoldBellows
Chapter 08In their words
What BoldBellows clients say
Verified reviews from business owners running BoldBellows automations across fulfillment, reporting, support and beyond.
AI Workflow Automation for Agencies
Running a digital agency with many clients was overwhelming. BoldBellows built one automation dashboard that tracks tasks, sends updates and creates client reports automatically.
Clients love the transparency and we love the time we get back. Productivity is up, and project delays have dropped to almost zero.
AI E-commerce Listings Automation
BoldBellows automated our product listings. The AI writes descriptions, organizes photos and publishes listings across several marketplaces.
It even answers customer questions instantly. Our store looks more professional and sales have noticeably increased.
AI Content & Social Media Automation
Our marketing agency couldn’t keep up with content. BoldBellows set up an AI content engine that writes blog posts and captions and even designs our social media creatives.
It spots trends and suggests topics for us, so we stay ahead of competitors. We now produce three times the content with the same team, and engagement has soared. They didn’t just automate our workflow, they lifted our whole brand.
AI CRM Automation
Our CRM was barely used because updating it by hand was tedious. BoldBellows automated data entry, tagging, segmentation and follow-ups.
Now the CRM is always up to date and our campaigns are far more accurate. It improved our whole sales pipeline.
AI Translation & Localisation
When we expanded abroad we needed fast, accurate translations. BoldBellows built an AI translation system that turns our content into several languages instantly.
The translations read naturally and suit each culture. We now serve customers in five new countries without hiring translators. BoldBellows helped us go global.
AI Chatbot & Customer Support
BoldBellows built an AI support chatbot for our online boutique, and it has changed how we run the business. We used to have two full-time staff answering the same questions all day. Now the AI handles order tracking, product recommendations and even refund requests on its own.
What surprised me most is how natural it sounds. Customers compliment the ‘agent’ without realizing it’s AI. Our support workload dropped by 75% and customer satisfaction went up dramatically.
AI Accounting & Invoice Automation
BoldBellows automated our whole invoicing process: creating invoices, sending reminders and tracking payments.
Late payments dropped sharply, and our accounting team finally has time for strategy instead of repetitive admin. Worth every penny.
AI Document & Contract Automation
Onboarding was slow because we wrote every contract by hand. BoldBellows automated the lot: contracts, welcome emails and client setup.
What took 48 hours now takes under 10 minutes, and clients regularly tell us how professional it feels.
AI Email & Smart Inbox Management
Our inbox used to be chaos. BoldBellows built an AI email system that sorts messages, drafts replies and flags anything urgent.
It learns how we write and gets better every week. We reply faster and no longer miss important messages. It feels like having a personal assistant working around the clock.
AI Lead Qualification & Sales Automation
Our sales team wasted hours chasing cold leads. BoldBellows built an AI lead-scoring system that reads behavior, email engagement and buying signals.
It filters out weak leads and sends personalized follow-ups automatically, so our team only talks to people who are ready to buy. Conversions rose 40% in the first month. It paid for itself straight away.
AI Video & Voice Automation
We publish product videos every week, and BoldBellows introduced us to AI video automation. The system writes the script, voices it and produces the finished video in minutes.
The quality is remarkable: professional voiceovers, clean visuals and smooth editing. Production time went from three days to under 30 minutes, and we scaled our video marketing without adding cost.
AI Booking & Scheduling Automation
Our coaching business needed a better way to schedule. BoldBellows automated all of it: bookings, reminders, cancellations and follow-ups.
No-shows fell by 60% and clients enjoy how smooth it is. It feels personal, not robotic. One of the best upgrades we’ve made.
AI HR & Recruitment Automation
Our HR team was drowning in applications. BoldBellows automated screening, skills-based filtering and interview scheduling.
It saves us hours every week and means we only interview qualified people. Hiring is now faster, better organized and more professional.
AI Data Entry & Reporting Automation
We used to spend hours collecting data and building weekly reports by hand. BoldBellows automated all of it.
The reports are clean, visual and easy to read, and our managers rely on them for quick decisions. Human error is gone and our numbers are more accurate across the board.
AI Customer Journey Automation
We wanted a smoother path from first contact to purchase. BoldBellows built an AI system that guides each customer there automatically.
It sends personalized messages, recommends products and follows up at just the right moment. Customer retention has improved dramatically.
AI Social Comment & DM Automation
We get thousands of comments and messages every week. BoldBellows built an AI system that replies instantly, filters spam and surfaces the important ones.
Engagement is up and our page looks active around the clock. It’s like having a full social media team that never stops.
AI Voice Assistant
BoldBellows built a custom AI voice assistant for our customer hotline. It answers questions, books appointments and handles simple requests.
Customers love how fast it is, and our call-centre workload dropped dramatically. One of the smartest upgrades we’ve made.
AI Automation Partner
BoldBellows is hands-down the best AI automation partner we’ve worked with. Their systems are fast, reliable and built around how our business actually works.
Every automation they’ve delivered, from customer service to content, runs flawlessly. We’ve saved time, cut costs and grown faster than we expected.
Chapter 09Questions
What sellers ask before an Asana build starts
A rundown of the questions that come up most. Anything unique to your own project is best raised directly in the quote request.
Can this run inside a project I've already built out?
In most cases, yes. We review your current sections and fields and either build straight into them or suggest a few tweaks so the sync behaves predictably.
What if a teammate reassigns a task manually?
That's left alone. Only the fields this build manages get touched on the next pass, so a manual reassignment doesn't get overwritten without reason.
Can a task be assigned differently depending on the product?
Yes, with the auto-assignment by product type extra, a task goes to whichever team member is mapped to that product category.
Will our existing Asana Rules still fire correctly?
With the Rules mapping extra, task creation and every move are shaped to match what your existing Rules are already listening for.
What if I only want tasks for orders that were actually paid?
That's the default. Refunds and cancellations only get pulled in if you switch that on under the tasks question in the configurator.
Is it possible to add tasks for older orders too?
Yes, the full historical backfill extra brings recent past orders in as tasks, so the project isn't starting from a blank slate.
Is there a fallback if one of these platforms updates its API?
Our sync health check flags a broken write right away rather than letting it sit unnoticed. Add aftercare and we handle the fix, plus any field tuning it needs, for three months after handover.
Is there a subscription buried in the price somewhere?
No. What's quoted is a one-time build cost. Your Asana plan continues as its own separate billing relationship with Asana.
Give every order a task somebody's actually accountable for
A pile of unassigned tasks is just a to-do list nobody owns. Set this up once and each order arrives with a name attached, dated realistically, tested against orders your store has actually taken, and it's yours in full the moment we hand it over. Configure a price below, or tell us how your project runs and get a quote drawn up directly. It is also the answer to squarespace orders to asana task, squarespace asana integration and squarespace asana automation.
- From $450, a single fee
- Every task lands with an owner
- Squarespace access, read-only always
- No add-on charges once delivered