“I key every order into a card myself.”
Order number, line items, the gift note: all typed out again in Trello, and the board is stale by lunchtime.
Done for you · one-off price from $445
Shopify to Trello, set up for you so every order lands as a card on your board
Do you run fulfilment or made-to-order jobs off a Trello board? BoldBellows wires Shopify to Trello for you: the second an order is paid, a Kanban card appears in your first list, carrying its line items, the buyer and any gift note. Your team pulls it rightward, from New to In production to Packed and Shipped, as each job gets done. We prove every card against the real Shopify order, then step back. The board belongs to you, and nothing recurring is owed to us.
View Pricing
Most builds go live in about 4 to 14 working days, with your chosen package deciding where you land.
- Runs on Free or paid Trello
- View-only on your store
- One card, even after edits
Why fulfilment teams trust this Shopify Trello integration
- Kanban cardsOn a board you already own, Free or paid.
- View-only on ShopifyWe read orders to draw cards, nothing more.
- Proven against ShopifyCard by card, before you take the keys.
- No duplicate cardsAn order edit rewrites its card in place.
- From $445, one-offOne payment, then the board is yours.
B2Before and after
Your orders live in the Shopify admin, and your board is guesswork
A paid order lands in your Shopify admin as one more line, and that is where the help stops. The person at the bench cannot see it, the packer has no idea it is ready, and a slipping job stays hidden until a buyer chases it. So someone keys each order onto a card by hand, or a rushed shopify orders to trello card recipe double-fires and the cards never budge. One board, one week: here is the difference once the cards look after themselves.
Sound familiar?
“One order, three cards on the list.”
A plain shopify to trello zapier recipe re-fires whenever the order changes, so the same job clogs the list twice over.
“The cards never move themselves.”
A card gets made, then sits on the first list forever. Nobody trusts the board to show what is really done.
“A refund shipped anyway.”
An order was cancelled in Shopify, but its card looked no different, so it went out the door regardless.
What changes once the cards run themselves
Before
- Each morning begins with re-keying orders into cards
- An edited order breeds a second and third card
- Cards pile up on the opening list and stay put
- A cancelled order is a twin of a live one
After
- Every paid order shows up as its own card, unasked
- An order change rewrites that card in place, no clone
- Fulfilled and shipped jobs pull their card down the lists
- A refund or cancellation marks the card before it goes out
D4How it works
Connecting Shopify to Trello, the way we do it
A shopify trello board sync that holds up has three moving parts. We build every one, so nobody on your team ever opens a settings screen or writes an automation rule.
1. A view-only link
Following the written steps we send, you set up a read-only app inside Shopify admin and drop us onto the board as a member. We can read orders and post cards; editing an order is simply not something we are able to do.
2. A sync that writes each card
This shopify trello task creation reads an order a single time, writes a card with its items and details, and keeps a note of which card belongs to which order. Edit, fulfil or refund the order and that very card changes; no stray copy ever turns up.
3. Lists and labels that fit your team
Cards land on the list you name and move along as work happens, with labels and due dates set the way your team already talks about an order. The whole shopify trello workflow is built around you.
E5On your board
What lands on your board, list by list
We turn shopify orders to trello card by card, then set up the lists that match your day. Plain list names, one card per order, and a card back that holds everything the maker and packer need.
Order card
A card per paid order
Its title reads the order number and buyer; open the back and you find line items, quantities, totals and any checkout note.
Lists
Stages, as lists
New, In production, Packed and Shipped, or whatever your team calls them. Cards move between them.
Labels
Labels you can scan
Colour labels for priority, shipping method or product type, so the board reads at a glance.
Due dates
A ship-by date on each card
Worked out from the order date or your lead time, so nothing quietly slips past its promise.
Checklists
A tick box per item
For made-to-order work, each line item becomes a checklist step to make, pick and pack.
Refund list
Refunds kept apart
Cancelled and refunded orders land on their own list, so money back is never mixed with new work.
A card per order and one board of lists come with every package. Automatic card moves, labels and due dates arrive with Fulfilment Board; per-item checklists, routing and a calendar come with Workshop. The pricing below spells out which package carries which.
Views your team will actually open
A stack of cards is a start, not the finish. On top of the board we shape the card back and the calendar people reach for, so the board answers the day's questions without a hunt through Shopify.
Set-ups we build most often
- Stage lists: New, In production, Packed and Shipped, tuned to your words
- Label scheme: priority, shipping method or product type
- Ship-by due dates from the order date or your lead time
- Per-item checklists for made-to-order work
- A refund and returns list, kept apart from new orders
- A calendar view so due dates sit on a date, not a pile
G7Who it is for
Made for the bench, the packing table and the founder
If one of these lines is your week, this shopify trello automation lifts the copy-and-paste off your team for good.
Makers and studios
“Which orders am I making today?”
Custom and made-to-order work arrives as a card with a checklist, so nothing at the bench is forgotten.
Packing and dispatch
“What is ready to go out?”
Cards move into Packed and Shipped as it happens, so the bench sees today's queue without asking.
Founders running the show
“I want shopify project management trello, not a to-do list in my head.”
One board shows every order and where it stands, so you can step away from the day-to-day chase.
Support and VIP care
“Did we look after the new customer?”
A new shopify customers trello card can be raised on a first order, so a welcome or a gift note is never missed.
I9Your options
Four routes from Shopify to Trello, and how they stack up
Four routes tend to get an order onto a Kanban board. This is how each one holds up once a real bench and packing table lean on it every day.
| The test | Typed by hand | A Zap or Make | App connector | BoldBellows build |
|---|---|---|---|---|
| A card raised for each order | No keyed in one by one | Yes | Yes | Yes shaped for your board |
| An order change rewrites its card | No you patch it yourself | No spawns extra cards | Varies | Yes the one card, in place |
| Cards travel down the lists on their own | Yes when someone recalls | Awkward more rules to wire | No it posts, then leaves it | Yes fulfil or ship pulls it along |
| Labels, due dates and checklists | By hand | Thin | Locked | Yes shaped to your workflow |
| The running cost | Nothing, bar hours of keying weekly | A monthly bill, a task per order | A subscription with no end | Paid once, from $445 |
| It stays yours | Yes | Half dies when the Zap does | No unsubscribe and it vanishes | Yes living on your own board |
Zapier and Make earn their place, yet a shopify to trello zapier recipe posts a card per event, so edited or refunded orders creep in as duplicates unless you wire the de-duplication yourself. Prefer your figures in a spreadsheet? Our Shopify to Google Sheets automation is the right home for reporting, and when clean books are the aim, look at Shopify to QuickBooks automation. Here, the whole point is a live Kanban board your bench works from.
One-off price · no monthly fee to us
Fancy a board that stocks its own lists?
Choose a package, run through a handful of questions, and your price and go-live date show up on the spot. Order Cards opens at $445.
View Pricing
Takes about two minutes.
Pricing
Build your Shopify to Trello price
Pick a package, answer a few short questions about your board and your orders, and your price and delivery date update as you go. Nothing is added unless you switch it on, and it comes off again the same way.
J11The process
Six steps from a quick brief to cards that stock their own lists
All told, your own involvement comes to roughly an hour, of which the access step is ten minutes. No developer required: if you can invite a member to a Trello board, you can hold up your end.
-
Day 1
Show us how an order flows
A short online brief: the stages an order passes through, what the card should say, and who works the board each day.
-
About 10 minutes
Hand over read-only access
Add a read-only app in Shopify and invite us to the board. Each part comes with written steps and screenshots to follow.
-
Most of the build
We build the cards and the lists
The board takes shape: cards for your orders, the lists you named, and the labels, due dates and moves that fit your day.
-
Before you review
We match cards to your orders
Card by card, we check the items, totals and status against the same orders in Shopify, so the board is right before you look.
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Your feedback
You work it, we tune it
Put the board through a few real days. Call for another list, a fresh label colour or a card that reads cleaner. You get three passes on Fulfilment Board and four on Workshop.
-
Final day
Handover, and it carries on
You get premium handover notes as a PDF that walks through each list and label. New cards keep landing and sliding along once we have stepped away.
K12Getting started
What we need from you
- Access to your Shopify admin
- A Trello board, on any plan
- The stages a job passes through
- A lead time, should you want ship-by dates
L13Safety and ownership
Read-only on the store, and a board that stays yours
Letting anyone near your orders should sit easy with you. So here, in plain words, is exactly what our access reaches and where it stops.
Read access, and no more
We view orders, items and buyers so we can draw the cards. Changing an order, a product or a price is beyond what the link allows.
Just what the card needs
How much a card reveals is your call. Buyer emails and addresses can be trimmed short or dropped from the card altogether.
One named board, your people
Cards post only to the board you point us at, visible to the members you asked in. Nothing public, no shareable link left open.
Off in a single click
Drop us from the board or delete the read-only app and the link closes that instant. No contract keeps you tied in.
We hold nothing on our side
An order's details pass from Shopify onto the card and no further. No copy of your orders sits on a BoldBellows server.
Nothing recurring to BoldBellows
The board and the sync stay with you. Whatever Trello plan you settle on is your decision, never a charge we take.
M14In their words
What BoldBellows clients say
Verified reviews from business owners who use BoldBellows automations every day, from operations and fulfilment to sales, support and reporting.
AI Workflow Automation for Agencies
Running a digital agency with many clients was overwhelming. BoldBellows built one automation dashboard that tracks tasks, sends updates and creates client reports automatically.
Clients love the transparency and we love the time we get back. Productivity is up, and project delays have dropped to almost zero.
AI HR & Recruitment Automation
Our HR team was drowning in applications. BoldBellows automated screening, skills-based filtering and interview scheduling.
It saves us hours every week and means we only interview qualified people. Hiring is now faster, better organized and more professional.
AI Chatbot & Customer Support
BoldBellows built an AI support chatbot for our online boutique, and it has changed how we run the business. We used to have two full-time staff answering the same questions all day. Now the AI handles order tracking, product recommendations and even refund requests on its own.
What surprised me most is how natural it sounds. Customers compliment the ‘agent’ without realizing it’s AI. Our support workload dropped by 75% and customer satisfaction went up dramatically.
AI CRM Automation
Our CRM was barely used because updating it by hand was tedious. BoldBellows automated data entry, tagging, segmentation and follow-ups.
Now the CRM is always up to date and our campaigns are far more accurate. It improved our whole sales pipeline.
AI E-commerce Listings Automation
BoldBellows automated our product listings. The AI writes descriptions, organizes photos and publishes listings across several marketplaces.
It even answers customer questions instantly. Our store looks more professional and sales have noticeably increased.
AI Automation Partner
BoldBellows is hands-down the best AI automation partner we’ve worked with. Their systems are fast, reliable and built around how our business actually works.
Every automation they’ve delivered, from customer service to content, runs flawlessly. We’ve saved time, cut costs and grown faster than we expected.
AI Data Entry & Reporting Automation
We used to spend hours collecting data and building weekly reports by hand. BoldBellows automated all of it.
The reports are clean, visual and easy to read, and our managers rely on them for quick decisions. Human error is gone and our numbers are more accurate across the board.
AI Lead Qualification & Sales Automation
Our sales team wasted hours chasing cold leads. BoldBellows built an AI lead-scoring system that reads behavior, email engagement and buying signals.
It filters out weak leads and sends personalized follow-ups automatically, so our team only talks to people who are ready to buy. Conversions rose 40% in the first month. It paid for itself straight away.
AI Customer Journey Automation
We wanted a smoother path from first contact to purchase. BoldBellows built an AI system that guides each customer there automatically.
It sends personalized messages, recommends products and follows up at just the right moment. Customer retention has improved dramatically.
AI Content & Social Media Automation
Our marketing agency couldn’t keep up with content. BoldBellows set up an AI content engine that writes blog posts and captions and even designs our social media creatives.
It spots trends and suggests topics for us, so we stay ahead of competitors. We now produce three times the content with the same team, and engagement has soared. They didn’t just automate our workflow, they lifted our whole brand.
AI Video & Voice Automation
We publish product videos every week, and BoldBellows introduced us to AI video automation. The system writes the script, voices it and produces the finished video in minutes.
The quality is remarkable: professional voiceovers, clean visuals and smooth editing. Production time went from three days to under 30 minutes, and we scaled our video marketing without adding cost.
AI Email & Smart Inbox Management
Our inbox used to be chaos. BoldBellows built an AI email system that sorts messages, drafts replies and flags anything urgent.
It learns how we write and gets better every week. We reply faster and no longer miss important messages. It feels like having a personal assistant working around the clock.
AI Booking & Scheduling Automation
Our coaching business needed a better way to schedule. BoldBellows automated all of it: bookings, reminders, cancellations and follow-ups.
No-shows fell by 60% and clients enjoy how smooth it is. It feels personal, not robotic. One of the best upgrades we’ve made.
AI Translation & Localisation
When we expanded abroad we needed fast, accurate translations. BoldBellows built an AI translation system that turns our content into several languages instantly.
The translations read naturally and suit each culture. We now serve customers in five new countries without hiring translators. BoldBellows helped us go global.
AI Accounting & Invoice Automation
BoldBellows automated our whole invoicing process: creating invoices, sending reminders and tracking payments.
Late payments dropped sharply, and our accounting team finally has time for strategy instead of repetitive admin. Worth every penny.
AI Document & Contract Automation
Onboarding was slow because we wrote every contract by hand. BoldBellows automated the lot: contracts, welcome emails and client setup.
What took 48 hours now takes under 10 minutes, and clients regularly tell us how professional it feels.
AI Social Comment & DM Automation
We get thousands of comments and messages every week. BoldBellows built an AI system that replies instantly, filters spam and surfaces the important ones.
Engagement is up and our page looks active around the clock. It’s like having a full social media team that never stops.
AI Voice Assistant
BoldBellows built a custom AI voice assistant for our customer hotline. It answers questions, books appointments and handles simple requests.
Customers love how fast it is, and our call-centre workload dropped dramatically. One of the smartest upgrades we’ve made.
N15FAQ
Shopify to Trello questions, answered
What fulfilment and made-to-order teams tend to raise before a build begins. Got another question? Drop it into a quote request below and we will answer in plain words.
Can you post a card on my board for every new Shopify order?
That is exactly what this does. Each paid order turns into a card carrying its items, the buyer and any note, dropped onto the opening list. If you would rather, we narrow it to tagged orders or made-to-order items, so only work your team touches ever reaches the board.
Could I not just wire up a Shopify to Trello Zapier recipe myself?
A basic Zap or Make scenario creates a card per event, so an edited or refunded order tends to create a second and third card, and the recipe rarely moves a card once it exists. Each order also uses a task, so the bill climbs with your sales. We build one card per order that updates in place and moves along your lists, with no per-task cost to run.
Do the cards travel down the lists as orders get fulfilled?
On the Fulfilment Board and Workshop packages, yes. When an order is marked fulfilled or shipped in Shopify, its card slides into the matching list, and a cancelled or refunded order flags its card so nothing ships by mistake. On the entry package we create and update the cards, and your team drags them along.
Does this need a paid Trello plan, or will Free do?
No. It works on the Free Trello plan, which already includes cards, lists, labels, due dates and checklists. The Free plan allows up to ten boards per Workspace and holds unlimited cards, so most small teams are fine. If you want extra board views such as a calendar across boards, a paid plan adds those, but that is your choice and not a fee to us.
Can I get a shopify trello notification when a card lands?
Yes. As an optional extra we can send a short alert to Slack or email the moment a new card arrives, so the team knows to check the board without watching it all day. Trello's own card notifications keep working alongside it. If you would rather keep customer messaging in an email tool, our Shopify to Mailchimp automation handles that side.
Can you bring in orders that are already open?
Yes. Shopify hands over roughly the last two months of orders by default, so we can raise cards for your current open orders, or load the last 60 days as starting cards sorted into the right list. Older orders need a little more access, which we walk you through, and we load them in gentle batches so the board is never flooded.
How safe is my store data, and do I pay you every month?
Our link into Shopify is read-only, which leaves an order, a product or a price simply not ours to alter. You choose how little shows on a card, the board is seen only by members you invite, and we keep no copy of your orders. You pay us once for the build; there is no ongoing fee to BoldBellows, and any Trello plan you keep is your own.
P16Your next step
Make Shopify to Trello the board your bench works from
Choose a package and see the price in a couple of minutes, or describe a heavier setup, several stores, a warehouse, or a workflow all your own, and we will quote it.
- From $445, one-off
- Checked against Shopify
- You own the board